Procurement and Admin Associate

CELLVEC PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading logistics firm in Singapore is seeking a detail-oriented individual for procurement and admin support. Responsibilities include organizing procurement activities, managing vendor communications, and maintaining records of orders and stock levels. Candidates should hold a diploma in Logistics or Supply Chain management, with at least 2 years of relevant experience. Familiarity with logistics processes and SAP software is advantageous. The role demands effective communication skills and the ability to thrive in a fast-paced environment.

Qualifications

• At least 2 years of experience in Procurement and Admin support.
• Good understanding of logistics and supply chain processes.
• Expected to work independently in a fast-paced environment.

Responsibilities

• Organize and perform procurement activities.
• Request for quotations and track orders for timely deliveries.
• Maintain updated records of orders, suppliers, and customers.

Skills

Procurement activities

Communication skills

Logistics processes

SAP software

Effective communication

Education

Diploma or equivalent in Logistics/Supply Chain management

Tools

SAP

Job description

Procurement:

• Organize and perform procurement activities.
• Request for quotations, sourcing, simple bid evaluations, award of order and post award for non-complex material.
• Correspond with vendors regarding prices, product availability, and delivery.
• Preparation for vendor evaluation assessment form
• Track orders to ensure timely deliveries.
• Prepare shipping documents (like commercial invoices, purchase orders, packing lists and delivery notes).
• Maintain updated records of orders, suppliers, and customers.
• Oversee the levels of our stock and place orders as needed.
• Provide information to customers about the status of their orders.
• Support for Quality team for Supplier qualification
• Prepare expiry report and perform scrap transaction on monthly basis.
• Manage and maintain stock level in GMP warehouse and R&D warehouse, Item code creation and management in SAP.

Admin Support:

• Oversee office equipment (copiers, fax machines, paper shredders)
• Oversee office cleaning matters (carpet, aircon servicing)
• Oversee receptionist area.
• Work with office dispatch and engage IT support as needed.
• Any ad hoc duties that may be assigned by Admin manager.

Job Requirements

• Diploma or equivalent in Logistics/Supply Chain management
• At least 2 years of experience in Procurement and Admin support
• Good understanding of logistics and supply chain processes
• Exposure to Logistics software (i.e., SAP) will be advantageous.
• Effective communications skills and experience in deviations write up will be advantageous.
• Expected to work independently, fast paced, and dynamic work environment.