PROCUREMENT

S & D CONTRACTOR PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction contractor firm in Singapore is seeking a detail-oriented professional to manage sub-contractor claims and ensure the accuracy of payment certifications and invoicing. The ideal candidate will reconcile invoices, assist in resolving discrepancies, and support financial processes related to subcontractor work. Strong organizational and communication skills are essential.

Responsibilities

• Updates management on sub-contractor's claims status.
• Prepares debit notes on back-charges and penalties.
• Assists in identifying discrepancies/errors in contractor records.
• Verifies payment certifications issued to sub-contractors.
• Reconciliation of sub-contractors’ invoices.
• Prepares accrual listing quarterly for unbilled work.
• Works closely with suppliers for accuracy in pricing.
• Reconciliation of delivery orders and invoices.
• Liaises to rectify discrepancies with suppliers.
• Coordinates with QS for certification discrepancies.
• Communicates with finance for urgent payments.
• Performs various assigned duties.

Job description

Responsibilities

• Updates management on sub‑contractor's claims status (i.e. work performed, penalties, back‑charges, advances imposed on sub‑contractors);
• Prepares debit notes on back‑charges and/or penalties imposed on sub‑contractors; follows up to ensure that such debit notes are contra against claims raised by sub‑contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub‑contractor work completed against sub‑contractor claims;
• Verifies and ensures that payment certifications issued to sub‑contractors are in accordance with approved sub‑contractors’ interim payment recommendations;
• Reconciliation of sub‑contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub‑contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.