Personal Assistant

WGT EHR PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A distinguished healthcare company in Singapore is seeking an Executive Assistant to support its Director. This role involves managing complex calendars, coordinating meetings, and ensuring smooth office operations. Ideal candidates will have a Specialist Diploma/Degree, 2-3 years of administrative experience with C-level executives, and strong organizational skills. The position offers opportunities for growth within a fast-paced environment, making it perfect for proactive problem-solvers. Application details include current and expected salary, reasons for leaving, and notice period.

Qualifications

• 2-3 years of experience supporting C-level executives or senior management.
• Impeccable attention to detail and ability to multitask effectively.
• Ability to handle confidential matters with discretion.

Responsibilities

• Manage the Director's calendar and coordinate meetings.
• Act as the first point of contact for the Director.
• Oversee office operations and support HR with recruitment logistics.
• Handle ad-hoc tasks, running errands, and planning events.
• Provide seamless support during external engagements.

Skills

Organization

Attention to detail

Tech-savvy

Communication

Multitasking

Education

Specialist Diploma/Degree

Tools

MS Office

Google Workspace

Job description

Be the Right Hand to Leadership!

Step into a role where no two days are the same. As the right hand to our Director, you'll be at the heart of the operations, ensuring seamless execution of both professional and personal commitments. This is a dynamic role for a proactive problem-solver who thrives in a fast-paced environment.

If you are exceptionally organized, tech-savvy, and value confidentiality, we invite you to bring your skills to our growing team.

Why You'll Love This Role:

• Impact & Influence: Work directly with the Director and see the direct results of your contributions.
• Dynamic Variety: No two days are the same, blending high-level executive support with diverse administrative tasks.
• Growth Opportunity: Be a key player in a prestigious company with opportunities to take on more responsibility.

Key Responsibilities:

• Manage the Director's complex calendar, coordinate high-priority meetings, and arrange detailed international travel itineraries.
• Serve as the primary gatekeeper and act as the first point of contact, professionally managing communications and filtering requests to optimize the Director's time and focus.
• Oversee smooth office operations, from vendor management and supplies to supporting HR with onboarding and recruitment logistics.
• Handle ad-hoc tasks, running errands and planning events to providing seamless support during external engagements.
• Handle confidential matters with absolute discretion and professionalism.

Who We Are Looking For:

• Specialist Diploma/Degree holder with 2-3 years of experience supporting C-level executives or senior management.
• A supremely organized individual with impeccable attention to detail and the ability to multitask effectively.
• An excellent communicator who is tech-savvy and proficient with MS Office/Google Workspace.
• A discreet, proactive, and positive professional who can work independently with minimal supervision.
• A holder of a Class 3 driving license is a strong advantage.
• Working location: East!

Please include the following information in your resume.

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251
Registration No | R22111484