Personal Assistant

Persol Kelly Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional services company in Singapore is seeking a dedicated administrative professional to support the General Manager. Key responsibilities include secretarial support, appointment coordination, and travel arrangements. The ideal candidate will have relevant experience, proficiency in Microsoft Office, and strong organizational skills. This role is essential for maintaining office efficiency and supporting executive operations.

Qualifications

• Relevant experience as an office administrator or administrative assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager.
• Coordinate appointments and meetings for the General Manager.
• Arrange travel logistics for the General Manager.

Skills

Microsoft Office proficiency

Strong communication skills

Excellent organizational skills

Attention to detail

Problem-solving skills

Job description

Brief Summary:

Join our team as a dedicated administrative professional, where you will play a vital role in supporting executive operations and ensuring optimal office efficiency.

Responsibilities:

• Provide comprehensive secretarial and administrative support to the General Manager.
• Coordinate appointments, meetings, and conferences for the General Manager.
• Arrange travel logistics for the General Manager.
• Prepare and submit monthly expense reports and reimbursement claims for the General Manager.
• Conduct personal research tasks as needed while maintaining confidentiality.
• Draft and distribute memos, meeting minutes, correspondence, and other essential documents.
• Maintain accurate digital and physical records and files.
• Oversee office supply management, including ordering and replenishment.
• Take responsibility for office relocation tasks when necessary.
• Assist in onboarding new employees by preparing workspaces and resources.
• Ensure accurate data entry into relevant databases or systems.
• Support basic financial operations such as processing expense reports and issuing invoices.
• Undertake additional tasks as assigned.

Requirements:

• Relevant experience as an office administrator, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking capabilities.
• High attention to detail with a commitment to accuracy.
• Ability to work effectively both independently and as part of a team.
• Strong problem-solving skills with a proactive approach.
• Proven discretion and professionalism in handling confidential information.
• Basic knowledge of accounting and bookkeeping principles is an advantage.