Personal Assistant

National Research Foundation; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A government department in Singapore is seeking an experienced Executive Secretary to provide secretarial and administrative support to senior management. The ideal candidate will have a minimum of 3 years of experience in a similar role, be proficient in office software, and possess strong organizational and communication skills. Responsibilities include managing calendars, scheduling meetings, and handling confidential correspondences. This role is essential for ensuring smooth operations within the organization.

Qualifications

• At least 3 years of secretarial or administrative experience supporting senior management.
• Proficient in office software applications.
• Good organizational skills and attention to details.

Responsibilities

• Provide secretarial and administrative support to senior management.
• Manage the Principals’ calendars and coordinate logistics.
• Handle sensitive and confidential correspondences.

Skills

Secretarial experience

Office software proficiency

Organizational skills

Communication skills

Multi-tasking

Tools

Microsoft Office Suite

Job description

What the role is:

\ National Research Foundation (NRF) is a department within the Prime Minister's Office, and we set the national direction for research, innovation and enterprise (RIE) by developing policies, plans and strategies; funding strategic initiatives that strengthen our scientific and technological capabilities, grow our RIE talent base, and achieve economic and national impact; and fostering RIE collaboration in Singapore and internationally.

What you will be working on:

• Provide secretarial and administrative support to senior management
• Manage the Principals’ calendars, including scheduling meetings, prioritising schedules to ensure smooth operations, and coordinate logistics such as preparing materials, booking venues, and arranging parking
• Work closely with other secretaries, within and outside NRF, to coordinate executive meetings and events
• Provide administrative and logistical support when arranging meetings or organising events
• Assist the Principals in their administrative claims and travel arrangements
• Handle sensitive and confidential correspondences and information
• Provide coverage for other Secretaries when necessary
• Perform any other tasks as assigned

What we are looking for:

• At least 3 years of secretarial or administrative experience supporting senior management
• Proficient in office software applications (e.g., Microsoft Office Suite)
• Good organisational skills and attention to details
• Strong written and communication skills
• Ability to multi-task and strong team-player.

About National Research Foundation

The National Research Foundation (NRF) was set up on 1 January 2006 as a department under the Prime Minister's Office. It was set up to perform the following:a) To provide secretariat support to the Research, Innovation and Enterprise Council (RIEC), chaired by the Senior Minister;b) To coordinate the research of different agencies within the larger national framework in order to provide a coherent strategic overview and direction;c) To develop policies and plans to implement the five strategic thrusts for the national R&D agenda; andd) To implement national research, innovation and enterprise strategies approved by the RIEC, and to allocate funding to programmes that meet NRF's strategic objectives.