Personal Assistant

ERA Singapore; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading real estate firm in Singapore is seeking a Personal Assistant to provide comprehensive administrative support to the CEO. The role involves managing the CEO's calendar, coordinating meetings, and overseeing social media platforms including TikTok and Instagram. The ideal candidate should have significant secretarial experience, strong organizational skills, and be passionate about real estate. This position offers an exciting opportunity to work closely with senior management in a dynamic environment.

Qualifications

• Minimum 2-3 years of secretarial experience, with at least 1 year serving at the senior management level.
• Passionate about the Real Estate Industry is a plus.

Responsibilities

• Act as the main point of contact among staff and clients.
• Manage the CEO's schedule and appointments.
• Oversee and manage CEO’s social media platforms.
• Prepare presentation materials and collate reports.
• Book and arrange travel and accommodations.

Skills

Experience in using Cap Cut and other relevant social media video editing tools

Knowledge of the latest social media trends

Proficiency in Google Calendar, Google Docs, Google Sheets

Excellent writing, content development, and storytelling skills

Exceptional organizational skills, including time management

Creative and analytical thinking abilities

Education

Minimum Diploma in Communications or Business Administration

Tools

Google Calendar

MS Excel

PowerPoint

Job description

About the Position

The Personal Assistant will serve in a multifaceted role, providing secretarial and administrative support to the CEO while managing the CEO's social media presence. This role requires minimal supervision and the ability to handle confidential matters with utmost professionalism.

Job Responsibilities

• Act as the main point of contact among staff, leaders, agents, external associates, clients, or partners.
• Coordinate and manage the CEO’s schedule, including meetings and appointments.
• Maintain an active calendar and facilitate internal and external meetings.
• Manage and update CEO's contact database and emails.
• Prepare presentation materials and collate reports as required.
• Arrange facilities and refreshments for scheduled events.
• Handle expense claims and other account matters.
• Maintain systematic and up-to-date filing systems.
• Booking and arranging travel, transport, and accommodation.
• Attend all briefings, meetings, and trainings events as assigned.
• Take orders for drinks and mark attendance in meetings.
• Prepare and send out calendar invites 2 months in advance for all C-suite and senior management meetings.
• Record, prepare, and disseminate meeting minutes and follow up as needed.
• Sound understanding of all key social media platforms and creative formats; collaborate with Marketing Communications, Digital Marketing & Creative teams.
• Conceptualize and create visual, shareable content, exploring new platforms and strategies for audience engagement.
• Oversee and manage CEO’s social media platforms, including TikTok, Instagram, Facebook, and LinkedIn.
• Develop creative engagement/activation ideas, content, and manage always-on content and campaign initiatives.
• Sound understanding of all key social media platforms and creative formats; collaborate with Marketing Communications, Digital Marketing & Creative teams.
• Conceptualize and create visual, shareable content, exploring new platforms and strategies for audience engagement.
• Take an active role in cultivating social media conversations and engagement across all platforms.
• Brainstorm, generate, edit, schedule, publish, and share engaging daily content.
• Utilize social media monitoring tools to analyse performance and generate recommendations for continual improvement.
• Stay updated on the latest social media trends across platforms.

Pre-Requisite

• Minimum Diploma holder, preferably in Communications or Business Administration.
• At least 2-3 years of secretarial experience, with at least 1 year serving at the senior management level.

Skills and Competencies

• Experience in using Cap Cut and other relevant social media video editing tools is a plus.
• Knowledge of the latest social media trends across platforms and ability to manage social media accounts across Tik Tok, Facebook, Instagram and LinkedIn
• Proficiency in Google Calendar, Google Docs, Google Sheets, MS Excel, Word, & PowerPoint.
• Excellent writing, content development, and storytelling skills.
• Exceptional organizational skills, including time management and attention to detail.
• Driven and independent, with self-motivation and energy.
• Creative and analytical thinking capabilities, with a can-do attitude.
• Independent, positive, proactive, and possess a growth mindset.
• True team player who embraces collaboration.
• Discretion and trustworthiness.
• Passionate about the Real Estate Industry is a plus.