Personal Assistant

RECRUIT NOW SINGAPORE PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for a Personal Assistant to manage schedules, prepare documents, and oversee administrative duties. The successful candidate should have a local diploma and be proficient in MS Office. This is a full-time position offering a salary of up to $3,500. Working hours are Monday to Friday, from 10 am to 6 pm.

Qualifications

• Proficiency in MS Office software required.
• Min Local Diploma from Singapore Polytechnics.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain office supplies inventory by checking stock and ordering supplies.
• Oversee and support all administrative duties in the office.
• Coordinate office activities and operations to secure efficiency.
• Manage relationships with vendors and service providers.
• Maintain and update company databases and records.
• Compile and prepare reports and presentations as needed.
• Assist in the preparation of regularly scheduled reports.
• Plan and coordinate company events, meetings, and conferences.
• Arrange travel and accommodation as needed.

Skills

Proficiency in MS Office

Education

Min Local Diploma

Job description

Personal Assistant | Up to $3,500 Basic

• Working days and hours : 5 days (Monday to Friday), 10am – 6pm
• Working location: Lorong Chuan (Near Serangoon)

Responsibilities:

• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls.
• Maintain office supplies inventory by checking stock and ordering supplies.
• Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Maintain and update company databases and records.
• Compile and prepare reports, presentations, and other documents as needed.
• Assist in the preparation of regularly scheduled reports.
• Plan and coordinate company events, meetings, and conferences.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

Requirements:

• Min Local Diploma (Singapore Polytechnic, Ngee Ann Polytechnic, Nanyang Polytechnic, Temasek Polytechnic, Republic Polytechnic)
• Training provided
• Proficiency in MS Office