Payroll & HR Specialist

FIRSTCARE CONSULTANCY; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading consultancy firm in Singapore seeks a detail-oriented Payroll & HR Specialist to manage payroll processing and statutory compliance. The ideal candidate has a diploma in HR or related fields, with a minimum of 3 years of payroll experience and hands-on HRMS skills. Strong communication, attention to detail, and knowledge of HR regulations are essential. Join a dynamic team focused on delivering accurate payroll and employee support in a compliant environment.

Qualifications

• Minimum 3 years of experience in payroll operations, preferably in a high-volume environment.
• Must have hands-on experience with HRMS (Payroll Module).
• Strong attention to detail, accuracy, and confidentiality.

Responsibilities

• Managing the payroll system and performing payroll duties using HRMS.
• Ensuring timely submission of monthly CPF payments and tax filings.
• Liaising with statutory bodies regarding employees’ remuneration.

Skills

Attention to detail

Payroll operations

HRMS systems

Communication in English

Education

Diploma in HR, Accounting, Business or related disciplines

Tools

MS Excel

HRMS (Payroll Module)

Job description

We are seeking a capable and detail-oriented Payroll & HR Specialist with solid experience using the HRMS system.

Core responsibilities

• Payroll Processing: Managing the payroll system and performing payroll duties using HRMS payroll system, including identifying, verifying and resolving discrepancies.
• Submission: Ensure timely submission of monthly CPF payments, tax filing for both local and foreign employees. Upload CPF & bank giro files. Handle exceptions & process adjustments.
• Statutory Compliance: Liaising with statutory bodies – IRAS, MOM, CPF, etc., with regards to employees’ remuneration.
• Statistical Reporting: Support in statistical reporting (employee demographics and employee turnover) and manage external agencies (e.g. MOM, CPF, SNEF, IMDA, Department of Statistics Singapore, etc.).
• Claims & Grants: Handle government claims and grants (e.g. NS/Maternity/Paternity/PSG, etc).
• Insurance: Manage WICA, Foreign Medical Insurance, and Public Liability Insurance.
• Accuracy: Ensure HR & C&B documents and processes that are accessible by employees are updated and correct (e.g., employee handbook, insurance handbook and any other benefits related claim or application processes etc.).
• Data Management: Gathering employee work data, updating records for new hires, and processing changes in salary or benefits.
• Taxation and compliance: Ensuring compliance with all relevant laws and regulations.
• Reporting: Preparing and submitting payroll reports, including year-end tax forms like IR8A, and generating payroll statistics for management.
• Auditing and reconciliation: Conducting audits of payroll information to ensure accuracy and reconciling payroll accounts to identify discrepancies. Assist with statutory filings, audits, and compliance matters.

Supporting duties

• Employee support: Responding to employee questions and resolving issues related to wages, deductions, and overtime.
• HR Support: Manage ad-hoc HR related tasks, projects, system integration/migration, etc.
• Collaboration: Coordinate with HR teams on onboarding, transfers, and offboarding.
• Stay current: Keeping up-to-date with changes in payroll laws, tax regulations, and payroll software. Conduct regular review on payroll and HR processes to ensure adherence to compliance standards.

Requirements

• Diploma in HR, Accounting, Business, or related disciplines.
• Minimum 3 years of experience in payroll operations, preferably in a regional or high-volume environment.
• Must have hands‑on experience with HRMS (Payroll Module).
• Skilled in managing sizeable payroll groups.
• Strong attention to detail, accuracy, and confidentiality.
• Proficient in MS Excel and HRMS systems.
• Strong communication skills in English.
• Good knowledge of the Employment Act, HR regulations, and payroll practices.

We regret to inform you that only shortlisted candidates will be notified.

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