PA & Administrative Executive

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent company in administrative support in Singapore is seeking a PA & Administrative Executive. The role involves coordinating car registration processes, handling travel management for the CEO, and performing various administrative tasks. Candidates must have a degree in Business Administration, 3-5 years of experience, and be fluent in Mandarin or Cantonese. This position offers a competitive salary and requires strong communication and organizational skills.

Qualifications

• 3-5 years of relevant experience in a similar administrative role.
• Experience in the automobile industry is preferred.
• Ability to travel when required.

Responsibilities

• Coordinate and facilitate car importation and registration processes.
• Liaise with car dealerships and customers to ensure timely procedures.
• Generate reports and maintain records for registration activities.
• Assist with business and personal travel arrangements for the CEO.
• Handle office-related responsibilities such as document preparation.

Skills

Writing and communication in Mandarin/Cantonese

Communication skills

Organizational skills

Interpersonal skills

Meticulousness

Education

Degree in Business Administration/Management or related field

Job description

Job Title: PA & Administrative Executive

$3,500 – $4,500 per month

Location: Suntec City

JOB RESPONSIBILITIES

• License and Permit Application: Coordinate and facilitate the car importation and registration process, including documentation preparation, submission, and follow-up with relevant authorities.
• Coordination Tasks: Liaise with car dealerships, customers, and government agencies to ensure timely and accurate completion of registration procedures.
• Process the Certificate of Entitlement (COE) registration and bidding, ensuring compliance with regulatory guidelines.
• Generate reports and maintain records pertaining to car registration activities, Manage and organize registration documents, records, and databases accurately.
• Collaborate with the finance department to ensure accurate billing and payment processes for registration fees.
• Travel Management: Assist with all aspects of business and personal travel, including itinerary planning, logistics, and on-ground arrangements in multiple locations. Manage CEO's calendar and facilitate meetings, including welcoming of overseas guests
• Administrative Tasks: Handle occasional office-related responsibilities such as name card printing, document preparation, email correspondence, maintain office supplies and meeting coordination.
• Any other ad-hoc duties as assigned and required by the company.
• Maintain up-to-date knowledge of car registration regulations, procedures, and documentation requirements in Singapore.

SKILLS, EXPERIENCE & COMPETENCIES REQUIRED

• Must be able to write and communicate in Mandarin/Cantonese language.
• Degree in Business Administration/Management or any related field
• Experience in automobile industry is preferred
• Possess at least 3-5 years of relevant experience
• Good communication, organizational and interpersonal skills to coordinate with all levels
• Highly meticulous and able to work independently within timelines
• Able to travel when required