Ops Executive

AEGIS BUILDING & ENGINEERING PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A construction and engineering firm based in Singapore is seeking an Operation Executive to coordinate daily operations, manage manpower deployment, and support site activities. The ideal candidate will possess 1–3 years of experience in operations, and have good communication and coordination skills. This role involves preparing operational reports, ensuring compliance with site rules, and liaising with various internal departments. Join a dynamic team committed to delivering excellence in project execution.

Qualifications

• Minimum 1–3 years of operations experience in construction, engineering, or facilities management.
• Familiar with manpower deployment and site coordination.
• Good communication and coordination skills.
• Able to handle fast-paced and changing operational environments.
• Strong sense of responsibility and discipline.

Responsibilities

• Coordinate daily manpower deployment to project sites.
• Track worker attendance, overtime, and leave records.
• Prepare and submit daily/weekly operational reports.
• Ensure workers comply with site rules and safety requirements.
• Work closely with Sales on job scheduling and manpower requirements.

Skills

Operations experience

Communication skills

Coordination skills

Proficiency in Microsoft Excel

Job description

Job Description

The Operation Executive is responsible for coordinating daily operations, manpower deployment, site support, and operational reporting to ensure smooth execution of projects and service delivery. The role works closely with Operations, HR, Finance, and Sales teams to ensure efficiency, compliance, and timely completion of operational tasks.

Key Responsibilities

1. Daily Operations & Site Coordination

• Coordinate daily manpower deployment to project sites.
• Liaise with site supervisors, technicians, and subcontractors on work schedules and requirements.
• Ensure workers report to the correct site on time and perform assigned duties.
• Support Operations Manager in handling ad-hoc operational matters.

2. Manpower & Workforce Management

• Track worker attendance, overtime, off-in-lieu (OIL), MC, and leave records.
• Coordinate worker movement between sites and dormitories.
• Assist HR in onboarding, deployment changes, and termination-related operational arrangements.
• Monitor worker discipline issues (MIA, late reporting, site non-compliance).

3. Reporting & Documentation

• Prepare and submit daily / weekly operational reports.
• Support preparation of monthly manpower, deployment, and utilisation reports.
• Maintain proper records for Job Completion Forms (JCF), site logs, and operational documents.
• Ensure accurate and timely submission of required documents to Finance and HR.

4. Compliance & Site Discipline

• Ensure workers comply with site rules, safety requirements, and customer instructions.
• Coordinate response to incidents, complaints, or site issues.
• Assist in internal audits, MOM inspections, or customer checks where required.

5. Coordination with Internal Departments

• Work closely with Sales on job scheduling and manpower requirements.
• Coordinate with Finance on billing support documents (JCF, site confirmation).
• Liaise with HR on dormitory, leave, and disciplinary matters.
• Support Management with operational planning and execution.

6. Inventory & Asset Support (if applicable)

• Track issuance and return of company assets (PPE, safety shoes, T-shirts, tools).
• Support basic inventory control and reporting.

Requirements

• Minimum 1–3 years of operations experience, preferably in construction, engineering, or facilities management.
• Familiar with manpower deployment and site coordination.
• Good communication and coordination skills.
• Able to handle fast-paced and changing operational requirements.
• Basic proficiency in Microsoft Excel and reporting.
• Strong sense of responsibility, discipline, and follow-up.