Operations Executive (Venue & Logistics)

Football Association of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading sports organization in Singapore is looking for an Executive to assist in planning and executing football operations. Responsibilities include managing venue logistics for matches, coordinating with external vendors, and supporting event safety and accreditation. The ideal candidate has at least 2 years of experience in event operations, strong organizational skills, and the ability to work under pressure. Flexibility to work evenings and weekends is essential.

Qualifications

• Minimum 2 years’ experience in event operations, logistics, or venue management.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist with coordination of venue logistics for matches.
• Manage matchday setup and teardown.
• Liaise with vendors and coordinate manpower deployment.

Skills

Organisational skills

Multitasking

Communication

Interpersonal skills

Proactive team player

Education

Diploma or Degree in Sports Management or Event Management

Tools

Microsoft Office

Inventory management systems

Job description

Job Summary

Reporting to the Senior Manager, Operations, the Executive shall assist the reporting officer in ensuring the seamless planning and execution of football operations across venues, events and competitions. The ideal candidate is a problem-solver who thrives in fast-paced environments and takes pride in operational excellence

Job Description

Venue & Matchday Operations

• Support end-to-end coordination of venue logistics for domestic and international matches.
• Manage matchday setup and teardown, including equipment, signage and accreditation areas.
• Work closely with stadium partners, vendors and internal departments to ensure smooth delivery of all operational requirements.
• Assist in developing and executing venue checklists, runsheets and post-event reports.

Logistics & Inventory

• Oversee movement, transportation and storage of match and event equipment.
• Maintain accurate inventory records and track all operational assets.
• Support warehouse optimization and ensure efficient use of space and resources.

Vendor & Workforce Coordination

• Liaise with external vendors for logistics, setup, catering and support services.
• Coordinate manpower deployment, including volunteers and interns for matchdays and events.
• Support procurement processes such as quotations, PR/PO tracking and vendor evaluation.

Safety, Security & Accreditation Support

• Assist in implementing safety and access control measures during matches and events.
• Work with the security and accreditation leads to manage BOH (back-of-house) and restricted zone operations.

Administrative & Planning Support

• Prepare reports, presentations, and operational documents for management review.
• Contribute to planning meetings and cross-departmental coordination efforts.
• Continuously improve SOPs and workflows for greater efficiency and consistency.
• Any other duties as assigned by the Head of Operations or Senior Manager, Operations.

Requirements

• Diploma or Degree in Sports Management, Event Management, or a related discipline.
• Minimum 2 years’ experience in event operations, logistics, or venue management (sports background preferred).
• Strong organisational and multitasking skills; with the capacity to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills; proactive team player with a high level of initiative.
• Flexibility to work evenings, weekends, and matchdays as required.
• Basic proficiency in Microsoft Office; familiarity with inventory or logistics management systems will be an advantage.
• Possession of a valid Singapore Class 3 driving licence will be an advantage.