Operations, Executive

INTRACO Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and supply chain company in Singapore is seeking a professional to manage comprehensive shipping documentation for local and overseas markets. The role involves liaising with suppliers, coordinating shipments, generating quotations, sales orders, and invoices, ensuring adherence to relevant guidelines and operational KPIs. Applicants should be prepared to handle transport arrangements and analyze customer service and logistics processes.

Qualifications

• Experience in handling shipping documents for local and overseas markets.
• Strong communication skills for liaising with suppliers and customers.
• Ability to manage inventory and coordinate logistics.

Responsibilities

• Support country profitability targets ensuring all operations KPIs are met.
• Support sales in managing projects through detailed shipping handlings.
• Handle shipping documents for local and overseas markets, ensuring adherence to guidelines.
• Liaise with suppliers, 3PL providers, and customers, including L/C management.
• Generate quotes, sales orders, purchase orders, delivery orders, invoices, and shipping documents.
• Arrange land transport for Singapore and Malaysia market, and manage stock inventory.
• Manage operational matters on and offline including customer service and logistics.

Job description

Role purpose:

The incumbent is responsible for the full spectrum of shipping documents for local and overseas market such as Vietnam.

Liaise with suppliers & coordinate shipments, generate quotation, purchase order and shipping documents to customer. Responsible for monitoring warehouse stock inventory and liaise with customers and supply chain vendors to ensure smooth delivery & fulfilment.

Key Responsibilities:

Strategic:

1. To support country profitability targets ensuring that all operations key performance indicators (KPIs) are on track and met.

2. To support sales in managing projects through detailed shipping handlings.

Operations:

1. To handle full spectrum of shipping documents for local and overseas markets while ensuring adherence to all local and regulatory guidelines to protect ITPL’s interest.

2. To liaise with suppliers, 3PL service providers, shipping lines and customers closely including L/C management for negotiation and acceptance.

3. To generate Quotations, Sales Order, Purchase Order, Delivery Order, Invoice and Shipping Documents and ensure accurate invoicing as per contractual agreement and resolve disputes.

4. To arrange Land Transport for Singapore and Malaysia Market, Import and Export Shipment and Stock Inventory.

5. To manage operational matters on & off line including analysis in customer service, logistics and supply chain, on projects / sales assigned to you.

6. Any other tasks assigned by the Superior.