Operations Executive

NEX CorporateIT Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology services provider in Singapore is seeking an Administrative Executive to manage operational duties, communicate with customers, and maintain schedules. The ideal candidate has O-Level qualifications, at least 1-year experience, and proficient communication skills in English and Chinese. Proficiency in Microsoft Office and the ability to work independently are essential. This role offers an opportunity to contribute to the efficiency of the department while handling various administrative tasks.

Qualifications

• Minimum of 1-year administrative experience preferred.
• Able to communicate in English and Chinese.
• Meticulous, proactive, and responsible.

Responsibilities

• Handle day-to-day operational duties.
• Manage department schedule and calendar.
• Communicate with customers to resolve issues.
• Maintain organized documents and records.

Skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Multitasking

Education

O-Level

Job description

Key Responsibilities

• Handle day-to-day operational duties, including engineer repair tickets scheduling, data entry from customer system

• Assign and manage department schedule by maintaining calendars for department personnel and arranging meetings, conferences, and workflow.

• Communicate effectively with external parties, including customers, to address inquiries, resolve issues and maintain positive relationships.

• Liaise with external parties, including customers to ensure smooth operations and timely delivery of services.

• Manage hardware components, including recording, preparing spare parts, and coordinating the receipt and delivery to the warehouse.

• Maintain clean and organized documents – both paper and electronic files, keeping records up to date.

• Any other ad-hoc duties as assigned.

Qualifications

• O-Level and Minimum of 1-year administrative experience preferred.

• junior executive specialized in Clerical/Administrative support or equivalent.

• Meticulous and detailed oriented.

• Proactive, Responsible, fast learning and good communication

• Able to work independently and manage multi-task.

• Written & spoken English and Chinese to communicate with customers

• Proficient in Microsoft Office (e.g. Excel, Word).

• Candidate able to start within short notice will be an added advantage.