Operations Control & Warehouse Readiness Coordinator

MOTION MEDIA WORKS; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing AV equipment rental company in Singapore is hiring an Operations Control & Warehouse Readiness Coordinator. The role involves coordinating warehouse operations, verifying equipment readiness, and scheduling crew. Candidates should have experience in logistics and strong attention to detail. This structured position emphasizes adherence to processes and rules. Standard full-time hours apply, with occasional extended hours during peak periods.

Qualifications

• Experience in logistics coordination or warehouse operations.
• Experience in event logistics or equipment rental operations is an advantage.

Responsibilities

• Assign warehouse tasks to staff and monitor progress.
• Verify that equipment checks are completed.
• Schedule crew and driver shifts using templates.
• Enforce scheduling standards for simple jobs.

Skills

Attention to detail

Ability to enforce procedures

Organised and methodical

Comfortable with structured processes

Job description

We are hiring an Operations Control & Warehouse Readiness Coordinator to ensure warehouse operations, equipment readiness, and crew scheduling are carried out in a structured, rule‑based, and predictable manner.

This role focuses on coordination, verification, and control, not physical warehouse work or event execution.

You will assign tasks, verify completion, control crew and driver work hours, and release or block jobs based on defined operational rules.

Key Responsibilities

Warehouse Task Coordination

• Assign warehouse tasks to execution staff (e.g. equipment movement, packing, tidying)
• Set clear task scope and completion timelines
• Monitor progress and flag delays early
• Ensure warehouse areas remain orderly and ready for operations

Equipment Readiness Verification

• Verify that required equipment checks and packing have been completed by execution staff
• Confirm completion through checklists or system records
• Enforce equipment readiness states: AVAILABLE, PREPPING, ON RENT, QUARANTINED
• Block release of equipment that is not verified as ready
• Enforce quarantine for faulty or incomplete items

Crew & Driver Scheduling

• Assign crew and driver start and end times using predefined shift templates
• Ensure compliance with legal working hour and rest requirements
• Lock schedules once confirmed
• Prevent informal or unauthorised schedule changes

Scheduling Enforcement (Simple Jobs)

• Apply standard scheduling templates for simple delivery and setup jobs
• Ensure simple jobs do not require project manager involvement
• Escalate when job scope exceeds predefined “simple job” rules

Operational Control & Escalation

• Enforce SOPs and checklists consistently
• Maintain accurate inventory and scheduling data
• Reject verbal overrides and informal exceptions
• Escalate risks early instead of resolving issues at the last minute

Requirements

Experience

• Experience in logistics coordination, warehouse operations, scheduling, or operations control
• Experience in event logistics or equipment rental operations is an advantage

Skills & Attributes

• Strong attention to detail
• Comfortable working with rules, checklists, and structured processes
• Able to enforce procedures consistently
• Calm under pressure and able to block work when requirements are not met
• Organised, methodical, and process‑driven

This Role Is Not Suitable If You

• Enjoy improvisation or last‑minute problem solving
• Are uncomfortable enforcing rules

Working Hours

• Standard full‑time hours
• Occasional extended hours during peak operational periods (within legal limits)

About Us

We are a growing AV equipment rental and event support company serving corporate and professional clients in Singapore. Our operations prioritise reliability, discipline, and predictability.