Operations Assistant

St Andrew’s Nursing Home – Aljunied (SANH-A); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare facility in Singapore is seeking a candidate for maintenance and store management roles. Responsibilities include performing routine maintenance on medical and non-medical equipment, managing inventory control, and sourcing and preparing purchase requests for supplies. The ideal candidate should have a GCE O Level and 2 to 3 years of related experience, ensuring smooth operational processes within the facility.

Qualifications

• GCE O Level.
• 2 – 3 years of related working experience.

Responsibilities

• Perform routine maintenance of medical and non-medical equipment.
• Manage store purchases and ensure inventory control.
• Source quotations and prepare purchase requests for supplies.

Job description

Facilities & Equipment

1. Perform routine maintenance of Medical & Non-Medical equipment in accordance to maintenance schedule
   • Medical Equipment includes (Wards Only) :
   • Wheel Chair
   • Geriatric Chair
   • Commode Chair
   • Hospital Bed (6 Monthly)
   • Non-Medical Equipment includes (Wards & General Areas) :
   • Sanitary Fixtures
   • Electrical Fixtures
   • Furniture
2. Perform non-routine maintenance of Medical & Non-Medical equipment when requested by the wards / offices

Store Management

1. Receive all purchases delivered to the Nursing Home
2. Ensure that all store issues are supported by store requisitions either by sales order or requisition form
3. Ensure that goods delivered to user department are properly acknowledged by user on the Delivery Order
4. Assist in maintaining store records to account for inventory control
5. Assist in organizing the Store properly to ensure that goods are properly kept and identified and easily accessible

Purchasing

1. Source quotation for medical / non-medical supplies & services based on user’s request
2. Prepare Purchase Request Form (PRF) for Management’s approval
3. Prepare Purchase Order (PO) upon approval of PRF and submission to vendor for acknowledgement
4. Acknowledge receipt of medical/ non-medical supplies & services purchased along with tax invoice
5. Submit endorsed tax invoice along with official St. Andrew’s Nursing Home (SANH) PO to finance for payment
6. Ensure timely tracking of PRF, PO and Payment status in stages via SANH PRF / PO / AP tracking system
7. Ensure all PRF, PO and Payment invoice are duly endorsed by the appropriate approving authority
8. Ensure all duly endorsed PRFs are converted to PO and sent to the respective vendors for acknowledgement
9. Coordinate between vendors for delivery of items / services upon acknowledgement of PO

ADDITIONAL DUTIES

1. Any other duties as assigned by Supervisor

JOB REQUIREMENTS

• GCE O Level
• 2 – 3 years of related working experience