Operation Executive

Hup Heng Poultry Industry Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading poultry production company in Singapore seeks an experienced administrative support professional to assist with daily operations and maintain accurate production records. The ideal candidate will have a diploma in business, a minimum of two years in the manufacturing sector, and strong attention to detail. Responsibilities include coordinating with various teams, attending to inquiries, and ensuring compliance with food safety regulations. This role demands multitasking abilities and good communication skills.

Qualifications

• Minimum 2 years of relevant working experience, preferably in manufacturing.
• Strong attention to detail and ability to multitask under pressure.
• Basic knowledge in production operations is required.

Responsibilities

• Assist with daily production administrative tasks and operations.
• Responsible for maintaining records and updating production data.
• Liaise with workers for medical check-ups and manage attendance records.

Skills

Meticulousness

Attention to detail

Good communication skills

Coordination skills

Multitasking

Education

Diploma in Business qualification

Tools

MS Excel

MS Word

ERP system

Job description

Roles and Responsibilities

• Assist and work with day to day production administrative works and operations of the Production/Processing
• Attend to inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Responsible for updating, monitoring of Personal Protective Equipment (PPE) used in Production/Office and issuance of uniform to new hires
• Manage daily production attendance records and leave applications.
• Liaise with workers for medical check up
• Filing and documentation of training record and maintenance of production procedures and documentation for audit purpose
• Ensure compliance with Food Safety / SFA / Halal procedures and all regulatory requirements.
• Maintaining office equipment and pantry supplies
• Support supervisors with administrative, WSH and reporting tasks.
• Coordinate between production, warehouse, purchasing, and sales teams.
• Prepare and update production reports (daily, weekly, monthly).
• Prepare meeting minutes and production documents.
• Assist with logistics-related documentation.
• Any ad-hoc tasks assigned by Manager.

Education and Work Requirements

• Minimum 2 years of relevant working experience, preferably in manufacturing industry.
• Diploma in Business qualification.
• Meticulous and detailed is a must.
• Basic knowledge in production operations.
• Good computer skills (MS Excel, Word, ERP system).
• Strong attention to detail.
• Good communication and coordination skills.
• Ability to multitask and work under pressure.