Office Administrative Executive/Senior Executive

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office Administrative Executive to provide comprehensive administrative support. This role involves managing office operations, coordinating travel arrangements, and executing company events. Ideal candidates should possess GCE O Levels and have 3 to 4 years of relevant experience. Detail-oriented and effective communication skills are essential. The position is fully on-site in Tanjong Pagar, Singapore, offering an opportunity to contribute to a dynamic team.

Qualifications

• 3 to 4 years of experience in administration or related functions.
• Must be a team player and take ownership of work.
• Ability to handle company information with confidentiality.

Responsibilities

• Provide administrative support to the Service Team.
• Coordinate travel bookings and resolve travel issues.
• Successful execution of events within budget and timeline.

Skills

Detail-oriented

Effective interpersonal skills

Good telephone etiquette

Multitasking

Confidentiality

Education

GCE O Levels

Job description

Office Administrative Executive/Senior Executive

Location: Tanjong Pagar

Working hours: 9am – 6pm / Fully on-site

Office Administration

• Provide administrative support to the Service Team for document and shipment-related arrangements.
• Oversee reception, calls, and visitor logs
• Manage mail and courier services
• Administer seasonal parking, name cards, corporate mobile handsets, building access, and face recognition systems
• Manage stock inventory for office and pantry supplies
• Maintain office cleanliness, meeting rooms, and pantry
• Organize celebrations, weekly treats, and other small events
• Manage office procurement
• Liaise with contractors/vendors for general repair and maintenance
• Maintain key logbook, security tokens, and master key box
• Super user for meeting room bookings
• Arrange gift hampers and condolence wreaths when needed
• Evaluate service providers, review and renew service agreements, manage IT equipment allocation/inventory management

Travel Desk

• Coordinate travel bookings, travel insurance, and resolve travel issues
• Advise travellers on information such as vaccinations, visas, travel alert issues etc.
• Draft and maintain travel policy, SOPs etc.

Event Desk

• Successful execution of events within approved budget, timeline and expectations
• Proactively propose creative ideas/initiatives and get buy-in from management
• Plan, organize and communicate employee engagement events/activities
• Source venue, catering and coordinate development of materials to execute a quality event
• Maintain and update supplier, customer list/name card in the database

Requirements

• GCE O Levels
• 3 to 4 years of experience in administration or related functions
• Team player
• Detail-oriented, thorough, and takes ownership of work
• Able to handle company information with confidentiality and discretion
• Good telephone etiquette and able to multitask
• Effective interpersonal skills

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Email resume to [e-mail]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: [phone]

http://www.peopleprofilers.com