Office Administration Officer

THE SINGAPORE CHESHIRE HOME; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A community support organization in Singapore seeks an Admin Officer to handle management tasks including reception duties, maintain records, and support events. The ideal candidate is a team player with relevant administrative experience, strong communication, and Microsoft Office skills. Knowledge of HR Information System is a plus. This role offers opportunities to contribute to meaningful community services and engage in various administrative and support activities.

Qualifications

• Relevant experience in administration.
• Post-secondary education or diploma/degree is required.
• Microsoft Office skills are essential.

Responsibilities

• Handle administration including reception duties.
• Maintain postage, staff uniform, and inventories.
• Acknowledge donations and assist in banking-in.
• Data entry of donations to DMS Lite.
• Submit annual donation records to IRAS.
• Collect fees and track outstanding payments.
• Support committee meetings and events.
• Oversee administration of employee leave.

Skills

Effective communication skills

Team player

Organization

Time management

Microsoft Office skills

Education

Post-secondary education or diploma/degree

Tools

HR Information System (WhyzeHR)

Job description

Duties and Responsibilities:

• Handle the administration of Singapore Cheshire Home including reception duties.
• Maintain postage, staff uniform and inventories up to date and current.
• Routine acknowledgement of donations in cash and in kind. Assist in weekly banking-in.
• Data entry of donations to DMS Lite and filing.
• Annual submission of donation record to IRAS.
• Assist in the collection of fees and highlight cases with outstanding payments for Residents, Day Care, andRespite services.
• Support and co-ordinate committee meetings, assist in Singapore Cheshire Home’s events such as fund raising, Founder’s Day celebration and many other activities.
• Support the HR & Admin Manager to oversee the administration of employees leave and database maintenance.
• Any other ad hoc duties required by the Chief Executive Officer

Job requirement:

• Relevant experience in administration with post-secondary education or diploma/degree.
• A team player with effective communication skills.
• Microsoft office skills, good organization and time management skills
• Able to handle HR Information System (WhyzeHR) is an added advantage