Office Admin -Singapore

Plaud; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing AI/Tech firm in Singapore seeks an experienced office management and HR professional. This role includes overseeing office operations, managing budgets, and organizing events that foster employee engagement. Candidates should have a Bachelor's Degree in Human Resources or Business Administration with at least 3 years of relevant experience. Join a vibrant team that values innovation and offers market-competitive compensation.

Benefits

Market-competitive compensation

Opportunities for career growth

Vibrant work atmosphere

Qualifications

• 3+ years of relevant experience in office management and HR.
• Knowledge of basic HR practices and statutory requirements.
• Experience in supporting office renovation or relocation.

Responsibilities

• Oversee day-to-day office operations for a well-organized workplace.
• Manage office budgeting, expenses, and inventory.
• Assist with organizing company events and employee experience programs.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion in handling confidential matters

Education

Bachelor’s Degree in Human Resources or Business Administration

Job description

About the job

To support the day-to-day operations of the Regional HR and Employee Experience functions. This role encompasses responsibilities across Office Administration, Human Resources, Onboarding Support, and facilitating experience programs.

What you will do

Office Operations & Administration

• Oversee day-to-day office operations to ensure a smooth, efficient, and well-organized workplace.

• Manage office budgeting and expenses, including invoice processing and cost tracking.

• Monitor and maintain office supplies inventory, pantry stock, and procurement needs.

• Ensure the office complies with internal policies, safety standards, and local regulatory requirements.

Facilities & Vendor Management

• Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.

• Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.

• Assist with office equipment setup, workspace allocation, and facilities-related improvements.

Employee Experience & Culture

• Organize and execute company events such as office open days, volunteer activities, and Plaud Anniversary celebrations.

• Contribute to employee experience programs that foster engagement, belonging, and team connection.

• Coordinate logistics for internal gatherings, team-building events, and cultural initiatives.

Brand & Event Support

• Assist with office-related photo and video shoots, showcasing the space and supporting employer branding efforts.

• Support networking events, partner visits, and media engagements held in the office.

• Collaborate with cross-functional teams to ensure events and promotional activities reflect our brand values.

Why You Should Join Us

• Define the next-gen paradigm for human-AI interaction within a fast-growing AI/Tech company.

• Gain exposure to cutting-edge AI for Pro tools and play a direct role in their global adoption.

• Work with passionate teammates who value innovation, collaboration, and customer success.

• Grow your career in a culture that champions continuous learning and fast career development.

• Market-competitive compensation, global exposure, and a vibrant, creativity-fueled work atmosphere.

What we are looking for

• Bachelor’s Degree in Human Resources, Business Administration, or related field.

• 3+ years of relevant experience in office management and HR, preferably with local exposure.

• Knowledge of basic HR practices and statutory requirements (e.g., CPF, IRAS, MoM).

• Strong organizational, communication, and interpersonal skills.

• Able to handle confidential matters with discretion and work independently.

• Experience supporting office renovation and/or relocation would be a plus