MMS Coordinator

COENS ENERGY PTE. LTD.; Singapore; On-site; SGD 50,000 - 65,000; Full time

Job summary

A leading energy consultancy in Singapore is looking for a Resource Planning Coordinator. This role requires a Bachelor's degree in Business Administration or a related field along with 1-3 years of experience in project coordination and resource planning. The ideal candidate will be proficient in Power BI and familiar with ERP systems like SAP and SalesForce. Responsibilities include forecasting, troubleshooting timesheet submissions, and creating management reports, contributing to strategic hiring and resource allocation plans.

Qualifications

• 1–3 years of experience in resource planning, manpower scheduling, or project coordination.
• Familiarity with ERP systems, SalesForce, and Power BI for reporting.
• Exposure to timesheet systems and forecasting tools is highly desirable.
• Strong skills in data accuracy, troubleshooting, and cross-functional collaboration.

Responsibilities

• Work closely with project managers and departments for project execution.
• Input forecasts into the management system to streamline processes.
• Troubleshoot and resolve issues with timesheet submissions.
• Provide user training for the management system as required.
• Create weekly reports for senior management on project utilization.
• Identify and correct errors in resource reports.
• Coordinate with regional teams on project resource usage.
• Maintain the integration between various systems.
• Ensure changes to rates are communicated to project managers.
• Create standard intercompany project documentation.

Skills

Forecasting

Sales

Manpower Planning

ERP

Administration

PowerBI

Project Management

Human Resource

Project Coordination

Cost Reporting

Scheduling

Technical Support

Education

Bachelor’s degree in Business Administration, Project Management, or a related field

Tools

SAP

SalesForce

Power BI

Job description

Roles & Responsibilities

• Work closely with project managers, head of departments, design managers, proposal managers, project controls team, opportunities & acquisition teams, human resource & finance teams for setup, execution, warranty and close out of Strategic Projects, Proposals, Planned Execution, Executed Projects to ensure MMS forecast/approval of hours, timesheet submission runs smooth.
• Input ‘manloader forecast’ into MMS to reduce time consuming effort from project managers, design managers / proposal managers during critical period such as proposal period for large scale projects
• Troubleshoot and provide solution to employees who are unable to submit timesheet.
• Provide and organize MMS user training as required.
• Create weekly senior management PowerBI report for utilization reviews thereby assisting in provision of information for Company’s advanced hiring plans.
• Understand workload / project status (ramp up / down) to identify major errors in resource report (e.g. missing major opportunities/projects, incorrect forecast, inaccurate time range. start date man loader wrong, etc.)
• Continuous tracking for data accuracy in system based on workload.
• Coordinate MMS with Malaysia / Taiwan. Implement solution when resources from one region are being used on projects from another region.
• Coordinate and keep up to date with the interface between SalesForce, e-Timesheet and SAP
• Ensure project Managers are aware of changes to hourly rates in MMS
• Understand and be able to explain the different use cases for MMS, e.g. resource planning, TERA (Proposal Budget) approvals, Cost Reporting and Forecasting
• Liaise with MMS Administrators to resolve MMS issues / clarifications especially around the newly developed enhancements.
• Develop reports using data from MMS but visualization using Power BI (with support from Digitalization team)
• Develop easy scenario simulation reporting (with support from Digitalization team)
• Investigate MMS errors and fix the problems by coordinating with engineering VP and MMS technical support teams.
• Ensure MMS is up to date with all Projects, Proposals, Strategic Forecasts (need to match with what is in Sales Force)
• Update Discipline Level Graphs from the Resource Planning Report
• Create standard Intercompany projects (ICA) complete with org charts, manloader forecasts and cost estimates.

Job Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• 1–3 years of experience in resource planning, manpower scheduling, or project coordination.
• Familiarity with ERP systems (e.g., SAP), SalesForce, and Power BI for reporting.
• Exposure to timesheet systems and forecasting tools is highly desirable.
• Strong skills in data accuracy, troubleshooting, and cross-functional collaboration

Tell employers what skills you have

• Forecasting
• Sales
• Manpower Planning
• ERP
• Administration
• PowerBI
• Project Management
• Human Resource
• Project Coordination
• Cost Reporting
• Scheduling
• Power BI
• manpower requirements
• Technical Support