Media Coordinator (till July 2026) | Paya Lebar | UP to $2.6k

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a detail-oriented professional for contract management. This role involves maintaining media confirmation templates, ensuring contract compliance, and coordinating with the sales team. Responsibilities include overseeing contract creation for the Media team and managing amendments and cancellations. Candidates should be adept in monitoring payments and securing approvals for contracts before campaigns. Only shortlisted candidates will be contacted.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmations submitted.
• Execute the end-to-end creation of contracts for the Media team.
• Manage Reservation, Amendments, and Late Cancellations/Compensations.
• Verify all signed contracts prior to campaign installation.
• Monitor and address outstanding payments.
• Ensure sales/marketing team obtain In-Principle Approval for unsigned contracts.

Job description

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the sales team to validate inventory availability.
• Ensure the accuracy of all media confirmation submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservation, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% Upfront Payment and address outstanding payments.
• Ensure sales/marketing team obtain In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Creation of new media space, inventory, type and package
• Administer and maintain ACE Hub modules, e.g. Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad-hoc projects and tasks as assigned.

We regret to inform that only shortlisted candidates will be notified.

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