Junior Executive Assistant

Cultivar Staffing & Search; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading staffing firm in Singapore seeks a Junior Executive Assistant to provide vital administrative and operational support. The ideal candidate will manage calendars, handle communications, and assist in various office tasks. A diploma in business administration and proficiency in office software are required. This role demands strong organizational and communication skills in a fast-paced environment.

Qualifications

• Proven experience as an administrative assistant or similar role is a plus.
• Strong organizational and time management skills with the ability to multitask.
• Discretion and ability to maintain confidentiality.

Responsibilities

• Manage the Director's calendar and schedule meetings.
• Screen and direct phone calls and emails.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files and records.
• Assist in organizing company events and meetings.
• Perform general office management tasks.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Proficiency in office software

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

Our client is in the F&B industry. They are seeking a motivated and organized Junior Executive Assistant to join their team and support in their daily tasks and responsibilities.

Job Overview

As a Junior Executive Assistant, you will play a vital role in providing administrative and operational support. You will be responsible for handling a wide range of tasks to ensure the efficient operation of the office and support in managing their schedules and communication.

Key Responsibilities

• Manage and maintain the Director\'s calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and direct phone calls and emails, handling inquiries and requests as appropriate.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain files and records.
• Coordinate and assist in organizing company events, meetings, and conferences.
• Assist in preparing and distributing internal communications and announcements.
• Perform general office management tasks, such as ordering supplies and ensuring a tidy workspace.
• Provide additional administrative support as required by the executive team.

Qualifications

• Diploma in Business Administration or equivalent
• Proven experience as an administrative assistant, executive assistant, or similar role is a plus.
• Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Discretion and the ability to maintain a high level of confidentiality.
• Professional and friendly demeanor.
• A proactive attitude and a willingness to learn and adapt in a fast-paced environment.

Interested candidates are invited to send in your Resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

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