IT Administration Executive

St. Andrew's Community Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking an experienced administrative support professional for its IT department. The role includes preparing and maintaining IT documentation, coordinating meetings, and assisting with budget tracking. Candidates should have at least 3 years in an administrative role, strong organizational skills, and proficiency with computer software. They should be able to handle confidential information, and be proactive and dependable. This position supports fostering teamwork and collaboration in a dynamic IT environment.

Qualifications

• Minimum 3 years of administrative or IT support role.
• Basic understanding of IT concepts, systems, and terminology is an advantage.
• Ability to handle confidential and sensitive information professionally.

Responsibilities

• Provide administrative and clerical support to the IT department.
• Prepare, maintain, and organize IT documentation and records.
• Coordinate meetings and manage schedules for IT managers.

Skills

Organizational skills

Time-management skills

Attention to detail

Communication skills

Education

Diploma or equivalent

Tools

Computer software proficiency

Job description

Roles and Responsibilities

• Provide administrative and clerical support to the IT department
• Prepare, maintain, and organize IT documentation, records, policies, and reports
• Coordinate meetings, take minutes, and manage schedules for IT managers and team members
• Track IT requests, service tickets, asset inventories, and maintenance records
• Assist with budget and expenditure tracking
• Assist with procurement processes, including purchase requisitions and invoice tracking
• Support onboarding and offboarding activities
• Maintain filing systems for contracts, licenses, and service agreements
• Support IT audits, compliance activities, and cybersecurity or risk-related documentation
• Perform other administrative duties and ad-hoc tasks as assigned
  

Requirements

• Diploma or equivalent
• Minimum 3 years of administrative or IT support role
• Basic understanding of IT concepts, systems and terminology is an advantage
• Proficiency with computer software
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to handle confidential and sensitive information professionally
• Good written and verbal communication skills

Desired Attributes

• Proactive, dependable, and well-organized
• Able to work independently and collaboratively with IT and cross-functional teams
• Willingness to learn and adapt in a dynamic IT environment