HR Manager

COSTAMARE BULKERS SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A shipping and logistics company in Singapore is seeking an HR Manager to oversee all HR operations. This role involves managing recruitment, employee relations, payroll processes, and compliance with Singapore employment laws. The ideal candidate should have at least 5 years of HR experience, preferably in the shipping industry, possess strong interpersonal and communication skills, and be proficient in HR management systems. This position offers a chance to drive HR best practices and organizational improvements.

Qualifications

• Minimum 5 years of experience in handling HR functions, preferably in a shipping company.
• Strong generalist background in HR functions.
• Good understanding of Singapore Employment Law and Tripartite Guidelines.
• Experienced in handling payroll processes.
• Ability to effectively communicate and influence leadership decisions.

Responsibilities

• Oversee and manage HR operations for the Singapore Office.
• Partner with departments on manpower projection and talent succession planning.
• Assist in recruitment and interview processes for candidates.
• Handle employee relations matters, including performance issues and terminations.
• Verify and approve monthly payroll and tax submissions.

Skills

Interpersonal skills

Communication skills

Problem-solving skills

Education

Degree in Business or Human Resources

IHRP certification preferred

Tools

Human Resources Management System (Info-Tech)

Job description

SUMMARY

As a HR Manager, you are responsible for overseeing and managing the full spectrum of HR work for the Singapore Office. You are a professionally trained HR partner who is service-oriented, driven and hands‑on in the running of the day‑to‑day matters as a sole contributor, communicating and coordinating with both internal and external stakeholders on a variety of tasks.

RESPONSIBILITES

Recruitment & Talent Management

• Partnering with Head of Departments by working through manpower projection plan yearly and building thetalent succession plan.
• Assist the Head of Departments and hiring managers on all permanent or contract placements.
• Reaching out to potential candidates through internal and external advertising channels andheadhunters.
• Screening of resumes and scheduling of interviews for potential candidates.
• Putting up proposed offer package for selected candidate for internal approval, supported byinternal and external benchmarking data.
• Manage internship and campus recruitment programme.

HR Operational

• Partnering with managers on employee relations matters such as performance and conduct issues, termination and dismissal, internal transfer, re‑employment, and retirement discussions.
• New hire/transfer logistics, move coordination and employment visa preparation, health check arrangement and induction for all foreign and local hires.
• Maintains e‑personnel files and confidential records.
• Handling of foreign pass related applications matters.
• Preparation of official letters and memos including Applications, Testimonials, ICA letters, MOM letters, transfer letters, termination letters etc.
• Drafting of HR policies, workflow charts and company‑wide announcement messages
• Updating of workflow charts and HR policies to reflect required amendments.
• Preparation of required clearance documents for resigned or terminated staffs.
• Attending and preparation of internal and external audits.

Payroll

• Verifying/approving the monthly payroll, yearly income tax preparation and submission of IR8A and IR8S.
• Obtaining pension refund from CPFB for employees and companies.
• Verifying/approving IR21 for leaving foreign employees, preparation of last salary computation.
• Submission of maternity leave, paternity leave and NS leave claims to the Ministry of Social and Family Development.
• Obtaining of grants from regulatory bodies including MPA and Skillsfuture.

Compensation & Benefits

• Partnering with department heads on yearly staff performance exercise including salary increment, bonus payment, promotion review and succession planning.
• Proposing and implementing review timeline, process flow and forms.
• Participating and submitting of salary surveys.
• Negotiate corporate medical insurance plan for employees.
• Administer flexible benefits claims and school reimbursements for eligible staff members.

Engagement

• Keep abreast of changing employment law and regulations.
• Participating in regular updates or seminars organised by SNEF, MPA, SMF and SBF.

Finance

• Make and approve transactions made on the Bank portal against invoices.
• Check submission of receipts by staff members for spending charged on the Company’s corporatecredit card.
• Ensure timely submission of documents for monthly bookkeeping.
• Liaise with Bank Account Managers on matters relating to compliance issue, bank portal, creditcards, fixed deposit, access rights and others.
• Liaise with auditors, outsourced accounting firm and finance teams on corporate secretarial,reporting and audit matters.
• Support Director in the completion of forms, resolutions, agreements or etc as required.
• Participate in yearly budgeting exercise.

EXPERIENCE & QUALIFICATIONS

• Candidate should possess a Degree in Business or Human Resources, IHRP preferred.
• Minimum 5 years of experience in handling HR functions with a strong generalist background, preferably with a shipping company.
• An organised individual who does not mind being hands‑on, with strong interpersonal, communication,problem‑solving and follow‑up skills.
• Proficient in using Human Resources Management System such as Info-Tech.
• Experienced in handling payroll process including knowledge on local CPF contribution fund and incometax filing and clearance requirements.
• Good understanding of Singapore Employment Law and Tripartite Guidelines.
• Exposure to global hiring and mobility cycle from pre‑departure to settle‑in phases.
• Ability to effectively communicate and influence leadership team decision in the implementation ofbest practices and procedures.
• Drive continuous improvements to the existing procedures and procedures, where necessary.