HR Executive (Beauty Retail - Recruitment & Admin)

UNIBOARD PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading retail company in Singapore is looking for an HR Executive to join their team. The role involves supporting the full recruitment cycle, handling HR administrative tasks, and fostering employee relations. Ideal candidates should possess a Diploma/Degree and have at least 2 years of relevant experience in the Retail, FMCG, or F&B industries. Strong communication and organizational skills are essential for success in this position. Apply now to join a dynamic team and make a difference in beauty retail.

Qualifications

• At least 2 years of relevant recruitment experience in Retail, FMCG, or F&B industries.
• Strong understanding of HRMS and payroll systems.
• Ability to work independently and in a team with minimal supervision.

Responsibilities

• Assist in the full recruitment cycle and conduct interviews.
• Update HR Management System and enter data into payroll systems.
• Handle work permit applications and maintain employee files.
• Support employee relations and manage grievances.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Education

Diploma/Degree in any field

Tools

Quick HR

Job description

Job Summary

We are seeking a dynamic and detail-oriented HR Executive to join our Beauty Retail team. This role focuses on recruitment and administrative support, ensuring a seamless and efficient HR operation. You be instrumental in helping the recruitment cycle, maintaining HR systems, and supporting employee relations within the company.

Key Responsibilities

Recruitment & Onboarding

• Assist in the full recruitment cycle for retail positions, interviewing and selecting candidates as assigned
• Prepare and update recruitment materials such as contracts, job descriptions, and job advertisements.
• Conduct new employee orientation and onboarding processes, including uniform issuance and POS data access setup and talent card.

HR Administration

• Update the HR Management System (HRMS) and entering data into the payroll and leave management system (Quick HR).
• Handle work permit applications, cancellations, and renewals in compliance with MOM work pass processing.
• Prepare a variety of employee letters including promotions, employment verification, and salary adjustments.
• Maintain both electronic and paper-based employee personnel files, ensuring compliance with company standards.

Employee Relations

• Support employee relations as liaison for grievances, issuing warning letters, and managing terminations.
• Work closely with the Operations and accts teams to ensure accurate and efficient information flow, such as attendance clock-in/out reports, commission data submission and updates, and CPF uploads.

Data Management

• Perform data entry and processing tasks, including attendance reports, birthday voucher issuance, and pro-family leave reports.
• Archive employee records in accordance with company policies.

Other Duties

• Undertake additional ad hoc HR-related duties as required (ex. HR outlet visit and audit)

Job Requirements

1. Minimum Diploma/Degree in any field.
2. At least 2 years of relevant recruitment experience in the Retail, FMCG, or F&B industries, or within a recruitment agency.
3. Strong understanding of HRMS and payroll systems (experience with Quick HR is a plus).
4. Excellent organizational and multitasking skills.
5. Strong communication and interpersonal skills.
6. Ability to work independently and as part of a team with minimum supervision
7. Able to join in short notice is an added advantage

Join us in shaping the future of our Beauty Retail team by ensuring we attract, retain, and develop top talent. Apply now to be a part of our dynamic team!