HR Assistant (6 Months Maternity Cover)

VANGUARD INTERIORS PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A Singapore-based company is seeking an HR Assistant for maternity cover to support the HR Manager with payroll preparation and HR administration. Key duties include verifying payroll inputs, assisting with monthly CPF submissions, and maintaining HRIS data. Candidates should have 1-2 years of HR or payroll experience, be detail-oriented, and possess good communication skills. This role is essential in ensuring smooth HR workflows during the cover period.

Qualifications

• At least 1–2 years of HR or payroll support experience.
• Experience in preparing payroll inputs is essential.
• Able to meet payroll deadlines and maintain confidentiality.

Responsibilities

• Prepare and verify payroll inputs including attendance and claims.
• Assist in monthly CPF submissions and government-related claims.
• Maintain HRIS data, personnel files, and leave records.

Skills

Detail-oriented

Strong communication skills

Organisational skills

Numerical data handling

Tools

Infotech

Job description

Job Description

We are seeking an HR Assistant for a maternity-cover period to support the HR Manager in daily operations. The role focuses on payroll preparation, monthly submissions and general HR administration to ensure accurate processing and smooth HR workflows.

Responsibilities

Payroll Support (Primary Duty)

• Prepare and verify payroll inputs including attendance, OT, allowances, deductions and claims.

• Update payroll data for new hires, resignations and salary adjustments.

• Check Infotech records and submit consolidated payroll inputs for approval.

• Assist in preparing basic payroll letters such as confirmation and salary adjustments.

Monthly Submissions & Statutory Matters

• Assist in monthly CPF submissions.

• Support IR8A, IR21 and government-related claims (NS, maternity, childcare).

• Ensure all documents are complete and submitted within deadlines.

Daily HR Operations

• Maintain HRIS data, personnel files and leave records.

• Handle routine HR administrative queries from employees.

• Assist with onboarding and offboarding, including document preparation and system updates.

• Support work pass matters such as document collection, follow-up and basic renewal coordination.

• Prepare HR documents, letters, communication materials and simple HR reports.

General HR Administration

• Support HR announcements, notices and workplace updates.

• Provide administrative assistance to the HR Manager and HR team as needed.

Requirements

• At least 1–2 years of HR or payroll support experience.

• Experience in preparing payroll inputs; Infotech experience is an advantage.

• Detail-oriented, organised and comfortable handling numerical data.

• Able to meet payroll deadlines and maintain confidentiality.

• Strong communication and administrative skills.