HR & Admin Officer

UNIFORCE SECURITY SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A human resource service provider in Singapore is seeking a multifunctional HR and administrative support role. This position involves managing payroll, vendor coordination, and HR operations, while ensuring smooth day-to-day operations. Responsibilities include handling recruitment, office inventory, and HR documentation. Candidates should have relevant HR experience, strong communication skills, and be proactive. Proficiency in English and Mandarin is preferred.

Qualifications

• Human Resource experience required, especially in security or related industries.
• Fresh graduates are welcome.
• English & Mandarin-speaking preferred.

Responsibilities

• Handle payroll processing, payslips, and CPF submissions.
• Support full recruitment lifecycle including onboarding.
• Manage work passes, medical checks, and contracts.
• Maintain employee records and handle HR documentation.
• Issue and recover company items and manage office inventory.
• Provide administrative support to various departments.

Skills

Strong initiative

Communication skills

Ability to multitask

Job description

🔹 Position Overview

This is a multifunctional human resource and administrative support role responsible for managing payroll, vendor coordination, HR operations, and logistics. The role ensures smooth day-to-day operations across payroll, admin, and HR functions.

🔸 Key Responsibilities

1. Payroll

• Handle payroll processing, payslips, CPF submissions, and final salary for resigned staff.
• File IR21 for foreign employees and liaise with IRAS.
• Prepare daily/weekly/monthly payment summaries and monthly reports.
• Handle invoicing, billing,, credit notes, and vendor coordination.

2. Human Resource & Administration

• Support full recruitment lifecycle: sourcing, interviewing, and onboarding.
• Manage work passes, medical checks, contracts, and PLRD compliance.
• Maintain employee records, manage uniform issuance and training coordination.
• Handle HR documentation (e.g., confirmation, transfer, resignation letters).
• Support exit interviews, grievance management, and HR reporting.

3. Logistics & Office Support

• Issue and recover company items from staff (logistics control).
• Handle office and site inventory management.
• Liaise with vendors and resolve delivery/supply issues.
• Maintain and update logistics records and submit reports on time.

4. General Admin & Support

• Manage calls, visitors, data entry, record filing, and meeting documentation.
• Provide administrative support to various departments and ensure timely reporting.

🔸 Key Focus Areas

• Payroll Management
• Recruitment & Employee Lifecycle
• Vendor & Inventory Management
• HR Documentation & Policy Adherence & Compliance
• Office Administration & Data Accuracy

🔸 Candidate Requirements

• Experience: Human Resource experience required (especially in security or related industries); fresh graduate are welcome.
• Skills: Strong initiative, communication skills, ability to multitask under tight deadlines.
• Attributes: Proactive, team-oriented, yet capable of working independently with a service-first mindset.
• Language: English & Mandarin-speaking preferred