HR & Admin Officer

Duke Bakery Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent bakery in Singapore is seeking an experienced HR professional to manage recruitment, training, and employee welfare. Responsibilities include processing payroll, administering disciplinary actions, and ensuring compliance with labor regulations. The ideal candidate has a degree or diploma and at least 2-3 years of HR experience, alongside strong communication and organizational skills.

Qualifications

• At least 2 – 3 years of HR experience.
• Good knowledge of Singapore Employment Act and local HR practices.
• Effective communication skills.

Responsibilities

• Draft and post job advertisements.
• Handle foreign work pass applications and renewals.
• Coordinate mandatory training courses for employees.
• Prepare and process payroll.
• Administer disciplinary procedures.

Skills

HR experience

Interpersonal skills

Organizational skills

Problem-solving skills

Education

Degree/Diploma in any discipline

Professional Diploma in Human Resources Management

Job description

Recruitment and Selection

• Drafting the job advertisement, posting on various platforms, following up to identify suitable candidates, conducting interviews, and obtaining management approval.

Foreign Work Pass

• Handles all foreign work pass application, renewals and cancellations for employees/candidates, including medical examination arrangement.

Pre-boarding, On-boarding and Exit-Clearance Process

Training

• Training Coordination: Oversee and arrange mandatory training courses for employees, ensuring validity of certificates and scheduling refresher courses when required.
• Training SOP & Support: Assist in developing training Standard Operating Procedures (SOPs) for central kitchen and store employees, and support the execution of on-site training.
• Learning & Development: Identify and recommend suitable training programs in line with the company’s development needs to support employees’ continuous improvement.

Manpower Planning

• Monitor foreign worker quota closely.
• Compute the number of quota in advance.
• Analyze and find solutions to maintain/increase number of quota.

Inventory

• Manage inventory of staff uniforms, shoes, medicine, facemask, etc.

Payroll

• Prepare, check and process payroll to ensure that salary is paid timely and accurately.

Staff Welfare

• Carry out employee reimbursement, check benefits claims against entitlements.
• Birthday welfare arrangement.

HR Policy, Salary & Benefit

• Study competitors of the organisation; compare organisation's compensation and benefits programmes against industry practices.
• Review and work with Management on HR policies and procedures, employee rewards & benefits.

Staff Performance and Disciplinary Management

• Assist in performance appraisal and maintain performance records.
• Support managers in handling performance or disciplinary issues.
• Administer disciplinary procedures and prepare related documentation.
• Ensure compliance with company policies and employment laws.

Progressive Wage Model (PWM)

• Ensure the company pays the employee at least the minimum monthly wage for their respective level to ensure compliance with the PWM.

MOM Survey

• Participate in MOM surveys and ad-hoc surveys.

Government Grant / Claim

• Prepare applications for various relevant grants/claims offered by the government agencies, e.g., Childcare leave, foreign worker levy waives, SG United programmes, etc.

Insurances

• Handle insurance process including reporting and claim with related parties (MOM & insurance agency) when necessary.
• Renew Work Injury Compensation Insurance and Foreign Worker Medical Insurance timely; review and compare quotations from different insurance agencies upon renewal.

Administration Work

• Process and prepare all types of employment-related letters including employment contracts, confirmation letters, termination letters, promotion letters, increment letters, warning letters, etc.
• Administer and update employees’ personnel database.
• Organize and maintain filing system (hard & soft copy).
• Manage office operations and provide administrative support (meetings, documents, databases, correspondence).
• Oversee retail outlet matters including opening/closing, leasing, licensing, insurance, and utilities.
• Handle HQ and central kitchen operations such as leasing, maintenance, vehicles, and compliance renewals.
• Support production and food safety compliance (SFA/NEA licensing, testing, complaints) and other tasks assigned by Management.

Job Requirement

• Degree/Diploma in any discipline and/or Professional Diploma in Human Resources Management / At least 2 – 3 years of HR experience.
• Good working knowledge of Singapore Employment Act and local HR practices.
• Good knowledge of Government legislations (MOM, CPF and IRAS).
• Effective interpersonal and communication skills and ability to work with all levels.
• Organized, independent and able to seek solutions.
• Ability to organize and multi-task in a fast-paced environment.
• Possess integrity, “Can Do” attitude with passion and a global mindset.