HR & Admin Executive

DONJON PTE LTD; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

A leading firm in HR and Office Administration is seeking an experienced HR and Office Administrator in Singapore. The role includes assisting with HR functions, managing office operations, and liaising with government agencies. Ideal candidates will have a Diploma or Degree in any discipline, strong organisational skills, and proficiency in Microsoft Office. Experience in the engineering or construction industry is an advantage, along with knowledge of Info-Tech HRMS system. Competitive compensation package available.

Qualifications

• Diploma or Degree in any discipline.
• Experience in engineering or construction industry is an advantage.
• Highly meticulous, organised, and detail-oriented.
• Strong follow-up skills with a proactive approach to tasks and issues.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Experience with Info-Tech HRMS system will be an added advantage.

Responsibilities

• Assist in day-to-day HR functions including workforce planning and recruitment.
• Manage the Time Management System for accurate payroll preparation.
• Handle foreign worker matters like work pass applications.
• Oversee the full employee lifecycle from onboarding to exit.
• Maintain employee records ensuring accuracy and compliance.
• Organise staff activities and engagement programmes.
• Provide HR advisory support on policies and procedures.
• Prepare HR reports and documentation.
• Liaise with government agencies.
• Support HR digitalisation initiatives.
• Participate in enhancing HR processes.

Skills

Meticulous

Organised

Good communication

Interpersonal skills

Proficient in Microsoft Office

Education

Diploma or Degree in any discipline

Tools

Info-Tech HRMS system

Job description

Human Resources

• Assist in day-to-day HR functions including workforce planning, recruitment activities, employee relations, performance review processes, and learning & development initiatives.

• Manage the Time Management System (TMS) to ensure accurate timesheet consolidation, adjustments, and preparation for payroll submission.

• Handle foreign worker matters such as work pass applications/renewals, PCP, home leave arrangements, dormitory matters, and disciplinary counselling when required.

• Oversee the full employee lifecycle - onboarding, orientation, confirmations, contract changes, and exit procedures.

• Maintain and update employee records and personnel files, ensuring accuracy, confidentiality, and compliance with regulatory requirements.

• Organise staff activities, company events, and engagement programmes.

• Provide HR advisory support to employees on company policies, procedures, and employment-related matters.

• Prepare HR reports and ensure proper documentation and HR administrative controls.

• Liaise with government agencies such as MOM, IRAS and other relevant authorities.

• Support HR digitalisation initiatives, including implementation of e-forms and streamlined workflows.

• Participate in reviewing and enhancing HR processes, systems and practices for improved efficiency.

Office Administration

• Ensure smooth daily office operations, including general upkeep, facility maintenance and workplace organisation.

• Oversee office equipment and company assets to ensure they are well-maintained and serviceable.

• Manage front-desk duties - attending calls, receiving guests, and handling general enquiries.

• Handle all incoming and outgoing correspondences including mail, emails, and courier matters.

• Manage company vehicles, including insurance renewals, traffic summons, road tax, and season parking administration.

• Supervise store assistant/cleaner to ensure tasks are carried out effectively.

• Coordinate with external IT service providers for troubleshooting, system support, and IT-related issues.

• Contribute to the enhancement of office administration procedures and support continuous improvement efforts.

Requirements

• Diploma or Degree in any discipline.

• Experience in engineering or construction industry is an advantage.

• Highly meticulous, organised, and detail-oriented.

• Strong follow-up skills with a proactive approach to tasks and issues.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office applications.

• Experience with Info-Tech HRMS system will be an added advantage.