HR & Admin Executive

Suzhou Yuanlin; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent company in Singapore is seeking an HR and Administration professional to manage recruitment, employee relations, and office operations. Responsibilities include preparing payroll, maintaining employee records, coordinating trainings, and ensuring compliance with labor laws. The ideal candidate will have strong organizational skills and the ability to handle multiple tasks efficiently. This is an excellent opportunity to contribute to a dynamic work environment.

Responsibilities

• Responsible for recruitment, staffing, and onboarding new employees.
• Maintain employee records and HR database efficiently.
• Prepare monthly payroll and manage employee benefits.
• Coordinate training programs and track employee performance.
• Handle employee inquiries, compliance, and policy enforcement.
• Manage office operations and handle correspondence.

Job description

1. Human Resources (HR) Responsibilities

Recruitment & Staffing

• Manpower planning

• Job posting, shortlisting, and interviewing

• Hiring and onboarding new employees

• Prepare offer letters and employment contracts

Employee Records & Documentation

• Maintain employee files and HR database

• Manage personal details, leave records, and attendance

• Handle employee confirmations, transfers, and resignations

Payroll & Benefits

• Prepare monthly payroll

• Manage overtime, allowances, and deductions

• Handle EPF/CPF, SOCSO, ESI, insurance, or other statutory contributions

• Administer employee benefits and claims

Training & Development

• Coordinate training programs

• Track employee performance and appraisals

• Support career development initiatives

Employee Relations

• Handle employee inquiries and grievances

• Enforce company policies and discipline

• Support conflict resolution and welfare activities

Compliance & HR Policies

• Ensure compliance with labor laws

• Prepare and update HR policies and procedures

• Handle audits and inspections

2. Administration (Admin) Responsibilities

Office Administration

• Manage office operations and daily activities

• Handle correspondence, emails, and phone calls

• Maintain filing systems (physical & digital)

Facilities & Asset Management

• Manage office supplies and equipment

• Coordinate maintenance, repairs, and utilities

• Track company assets and inventory

Travel & Logistics

• Arrange staff travel and accommodation

• Manage company vehicles and drivers

Meetings & Events

• Organize meetings, trainings, and company events

• Prepare meeting rooms and minutes