HR & Admin Assistant

SKINLAB THE MEDICAL SPA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A medical aesthetic group in Singapore is seeking an HR & Admin Assistant to support various HR functions, including roster management, attendance monitoring, and recruitment. The successful candidate will have at least 1–2 years of relevant experience and strong attention to detail. Responsibilities include maintaining employee records, preparing HR announcements, and assisting in payroll support. Ideal for organized individuals who thrive in fast-paced environments.

Qualifications

• Minimum 1–2 years of relevant HR or administrative experience.
• Strong accuracy and attention to detail.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Update and maintain staff rosters in the HR system.
• Monitor and validate daily staff attendance.
• Assist in creating and posting job advertisements.

Skills

Attention to detail

Interpersonal skills

Data management

Education

GCE ‘O’ Level

Tools

Google Workspace

HRIS systems

Job description

We areseekingahighlyorganised, detail-oriented, and dependableHR & Admin Assistantto provide comprehensive support to the Human Resources and Operations functions within our expandingmedical aestheticgroup.

This role is critical in ensuring the accuracy and integrity of key HR processes, includingroster management,staff attendance monitoring, leave administration,commissionverification, and recruitment coordination. The incumbent will also contribute to employee engagement initiatives andfacilitateeffective communication and administrative support across the HR department.

This position is ideal forindividualwho enjoysstructured work, has strong attention to detail, and is passionate about supporting people and operations.

JobResponsibilities

Roster Coordination

• Update,maintain, and verify staff rosters in the HR system.

• Ensure roster changes are captured accurately andin a timely manner.

Attendance & Leave Administration

• Monitor,validate, and follow up on daily staff attendance across all outlets.

• Ensure employeessubmitleave, medicalcertificatesand unpaidleave through the HR system.

• Highlight and resolve any discrepancies withoutlet managers.

HR Announcement

• Prepare and release quarterly New Hire andPromotionAnnouncement.

• Prepare and release monthly Birthday Announcements to celebrate employees.

Recruitment & Onboarding Support

• Assistin creating and posting job advertisements on relevant job portals.

• Coordinate interview scheduling and liaise with candidates and hiring managers.

• Support preparation of onboarding materials, staff uniform issuanceandregister employee facial recognition data inFacial Recognition Time-Clock device.

Commission Verification & Payroll Support

• Assistin verifying monthly commissions

• Cross-check data accuracy and flag inconsistencies for review.

• Provide administrative support for payroll-related data entry whenrequired.

General HR & Administrative Support

• Maintain and update employee records and HR documentation.

• Monitor and manage stock levels of staff uniforms and administrative supplies.

• Support HR and Operations with ad-hoc tasks and projects as assigned.

JobRequirements

• Minimum GCE ‘O’ Level

• Minimum 1–2 years of relevant HR or administrative experience

• Strong accuracy, attention to detail, and ability to handle highvolume data checking.

• Good interpersonal and communication skills; able to collaborate with both HR and Operationsteams.

• Proficient inGoogleWorkspaceand comfortable working with HRIS systems.

• Ability to manage multiple deadlines in a fast-paced environment.

• Maintains confidentiality anddemonstratesprofessionalism at all times.