GENERAL ADMINISTRATIVE EXECUTIVE

ML'VE HEALTH CARE ACADEMY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading health care academy in Singapore is seeking an Office Administrator to manage day-to-day operations, ensure compliance with policies, and support project management. The ideal candidate holds a Bachelor's degree in business administration and has 1-5 years of office administration experience. Strong organizational and communication skills are required. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• Proven experience in office administration or related roles (1-5 years).
• Ability to work independently and as part of a team.
• Adaptability in a fast-paced work environment.

Responsibilities

• Oversee and maintain the office facilities/equipment.
• Handle phone calls, emails, and other correspondence.
• Manage inventory, compare quotations, and make purchases.
• Ensure admin operations are compliant with policies.

Skills

Strong organizational skills

Excellent written and verbal communication skills

Proficient in MS Office Suite

Attention to detail

Problem-solving ability

Education

Bachelor's degree in business administration or related field

Tools

MS Office Suite

Office management software

Job description

GAO is responsible for managing, coordinating and overseeing the various day-to-day administrative operations/tasks/functions within Organization and/or Group to ensure seamless & efficient support & implementation of policies and/or procedures.

Key Responsibilities:

• Office Management: Oversee and maintain in good order & hygiene, the office facilities/equipment & supplies.
• Communication: Handle phone calls, emails, and other correspondence. Prepare, proofread, update, report and/or summarize relevant correspondences to management.
• Coordination: Arrange meetings, appointments, and events schedules, travel/accommodation, if any.
• Logistics: Manage organizations' inventory/stock, compare quotation & make purchase.
• Document Management: Organize, maintain, safekeep (including archive) both physical and digital document to ensure proper filing systems.
• Finance: Handle invoicing, account receivables & receipts, as well as account payables & preparing payments.
• Compliance: Ensure admin/operations are compliant with company policies and legal requirements & assist in the implementation of organizational protocols & procedures.
• Project Management: Support the management of special projects or organizational initiatives as assigned including tracking progress & providing updates on project statuses.

Requisites:

• Education: Bachelor's degree in business administration, management, or related field (or equivalent experience) is preferred.
• Experience: Proven experience in office administration or related roles (usually 1-5 years).
• Skills: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Strong attention to detail and problem-solving ability.
• Personal Traits: Ability to work independently and as part of a team. Adaptability in a fast-paced work environment. Strong interpersonal and customer service skills.