Fleet Assistant

PG SHIPMANAGEMENT PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A maritime management company located in Singapore is seeking a Technical department assistant to ensure smooth operations of vessels. Responsibilities include supporting superintendents, managing vessel data, conducting safety inspections, and preparing compliance reports. Candidates should have a diploma, 3 years of experience, and proficiency in data analysis tools. Excellent communication skills and ability to travel are also required.

Qualifications

• Minimum of 3 years' working experience, with 1-2 years' shipping industry experience.
• Fluent in English (spoken and written).
• Ability to travel when needed.

Responsibilities

• Provide support to Technical and Marine Superintendents with administration and document control.
• Assist in conducting safety inspections and drills.
• Collect and manage critical vessel data like fuel consumption.
• Prepare and submit compliance reports to authorities.
• Track order status and update inventory records.
• Maintain records of vessel reports and performance data.

Skills

Proficiency in data analysis tools (Excel, Power BI)

Excellent communication skills

Ability to work independently and in a team

Education

Diploma or above

Job description

Job Description

Key Objective:

Assisting with daily Technical department tasks, ensuring the smooth and efficient operation of vessels, as well as managing the collection, verification, and submission of carbon emission data in compliance with international maritime regulations.

Main Responsibility

1. Provide crucial support to our Technical and Marine Superintendents, ensuring smooth day-to-day administration, impeccable document control, and effective coordination between ship and shore.
2. Assist in conducting safety inspections and drills related to marine engineering systems, ensuring compliance with international safety standards (e.g., SOLAS, MARPOL).
3. Collect, validate, and manage critical vessel data (e.g., fuel consumption, distance travelled, hours underway, cargo carried).
4. Prepare and submit accurate and timely compliance reports to relevant authorities (Flag State, Port State, EU Commission) for schemes including IMO DCS and EU MRV.
5. Track order status, update inventory records, and coordinate delivery logistics to vessels.
6. Collect, file, and maintain records of vessel reports, maintenance records, oil analysis reports, performance data, etc.

Qualification

1. Diploma or above.
2. Minimum of 3 years’ working experience, with 1-2 years’ shipping industry experience.
3. Proficiency in data analysis tools (Excel, Power BI, etc).
4. Fluent in English (spoken and written).
5. Excellent communication skills to collaborate with cross-functional teams.
6. Ability to work independently and as part of a team, with a solution-oriented mindset.
7. Ability to travel when needed.