Finance and Admin Executive

Argyll Scott Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A financial services company in Singapore is seeking a Finance & Administration Executive to oversee day-to-day operations and ensure compliance with statutory requirements. This hands-on role involves full-set accounting, office administration, and coordination with external advisors. Ideal candidates will have a diploma or degree in Finance along with 3–6 years of experience, strong attention to detail, and proficiency in Microsoft Excel and accounting systems. The position demands a proactive individual comfortable in a fast-paced environment with minimal supervision.

Qualifications

• 3–6 years of experience in finance and accounting, preferably in an SME or regional office.
• Hands-on experience with full-set accounts and Singapore statutory requirements.
• Comfortable working in a lean, fast-paced environment with minimal supervision.

Responsibilities

• Support full-set accounting activities for the Singapore entity.
• Prepare monthly management accounts and supporting schedules.
• Assist with month-end and year-end close activities.
• Manage day-to-day office administration including vendors and utilities.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Accounting systems

Verbal communication

Education

Diploma or Bachelor’s degree in Accounting, Finance, Business Administration

Tools

Accounting software

Job description

Role Overview

This role supports the smooth financial, administrative, and operational running of the Singapore office.

The Finance & Administration Executive will be responsible for day-to-day finance operations, statutory compliance, and office administration, working closely with external advisors and Group Finance. The role operates in a lean environment and requires a hands‑on professional who is comfortable working autonomously, values accuracy and structure, and takes ownership of end-to-end processes.

Key Responsibilities

Finance & Accounting Operations

• Support full-set accounting activities for the Singapore entity, including Accounts Payable, Accounts Receivable, General Ledger, accruals, and balance sheet reconciliations.
• Prepare monthly management accounts and supporting schedules for review by Group Finance.
• Assist with month-end and year-end close activities, including audit preparation and coordination with external auditors.
• Process invoicing, payments, and financial documentation in line with business activities.
• Maintain accurate accounting records and ensure proper filing of supporting documentation.

Compliance, Tax & Governance

• Support statutory and regulatory compliance in Singapore, including:
  • GST filings and reconciliations
  • Corporate tax computations and submissions
  • ACRA filings and statutory documentation
• Liaise with corporate secretaries, tax agents, auditors, and regulators to ensure all deadlines and requirements are met.
• Maintain compliance calendars, checklists, and internal control documentation.

Budgeting & Expense Management

• Track operating expenses against approved budgets and forecasts.
• Prepare cost reports and highlight variances for management review.
• Support annual budget preparation and periodic reforecasting exercises.

Office Administration & Operations

• Manage day-to-day office administration, including vendors, utilities, insurance, banking administration, and office supplies.
• Coordinate with external service providers such as banks, auditors, corporate secretaries, payroll providers, and insurers.
• Support basic HR administration, including onboarding and offboarding logistics, payroll coordination, and employee documentation.
• Ensure smooth, efficient office operations for the Singapore team.

Requirements

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 3–6 years of relevant experience in finance and accounting, preferably in an SME or regional office environment.
• Hands‑on experience with full-set accounts and Singapore statutory requirements (GST, corporate tax, ACRA).
• Strong attention to detail, well‑organised, and able to manage multiple priorities independently.
• Comfortable working in a lean, fast‑paced environment with minimal supervision.
• Proficient in Microsoft Excel and accounting systems; experience working with external advisors is essential.
• Professional, dependable, and able to work with a high level of accuracy and accountability.

Argyll Scott Singapore Pte Ltd
EA License No. 16S8105
Goh Sok Hwee, Florence (Wu Shuhui)
EA Reg No: R1326770