Facilities Operations Officer @ Boon Lay (1 year renewable agency contract)

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent recruitment firm in Singapore is seeking a Facilities Operation Officer to focus on operational support for various organizational needs. Responsibilities include managing event logistics, ensuring compliance with safety standards, and conducting operational checks. The ideal candidate has at least 3 years of relevant experience in office or facilities operations, is proficient in MS Office, and demonstrates strong communication skills. This role requires adaptability and a willingness to learn new technologies.

Qualifications

• At least 3 years of experience in operations for office, facility, AV system.
• Willingness to occasionally work outside office hours.
• Demonstrates an eagerness to learn new skills and technology.

Responsibilities

• Provide day-to-day operational support for activities and events.
• Conduct daily walkabouts to ensure compliance with safety standards.
• Assist in the setup and post-event reinstatement of event venues.

Skills

Operational support

Event management

Safety compliance

MS Office proficiency

Communication skills

Multi-tasking

Education

Nitec in a related field

Job description

Job Description:

The facilities operation officer within the corporate services focuses on operational support for various organizational needs, including event management, infrastructure, and safety compliance.

Responsibilities:

• Provide day-to-day operational support for activities and events
• Conduct daily walkabouts to ensure the premises is in good operational condition and complies with 5S, safety standards and in-house rules.
• Perform weekly checks and pre-event preparations for all meeting rooms.
• Assist in the setup and post-event reinstatement of event venues.
• Manage inventories (e.g. workshop supplies, IT assets and event logistics items)
• Install, configure, troubleshoot basic office IT equipment (e.g. port replicator, printers, network devices).
• Set up, manage and troubleshoot AV equipment (video conferencing systems, projectors, microphones) for meetings, conferences, and events.
• Coordinate with contractors to uphold facilities’ quality and safety standards.
• Identify and act on opportunities for repairs or upgrades as needed
• Support in facilities projects and audit.
• Conduct inventory counts and perform basic handyman tasks when required
• Liaise with vendors for quotations and service
• Support the new initiatives from CS and HSE, such as campaigns, posters, and newsletters
• Perform any other duties assigned by the supervisor

JOB REQUIREMENTS

• Minimum qualification: Nitec in a related field
• At least 3 years of experience in operations for office, facility, AV system
• Willingness to occasionally work outside office hours
• Some understanding in the HS&E requirement
• Ability to break down tasks and provide realistic timelines
• Communicates effectively and interacts well with others.
• Skilled in using MS Office and various collaboration tools.
• Self-driven, meticulous, able to multi-task and work independently and as part of a team
• Adaptable and able to respond to shifting priorities.
• Demonstrates an eagerness to learn new skills and technology