Facilities Management Executive

PROPELL INTEGRATED PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore is seeking a Facilities Management Executive to oversee operations, maintenance, and administration of its facilities. The role involves ensuring safety and compliance while managing vendors and budgets. The ideal candidate will have at least 5 years of experience in facilities management and relevant educational qualifications. Strong communication and negotiation skills are essential.

Qualifications

• Minimum 5 years of experience in facilities management, building operations, or property management.
• Experience managing vendors and contractors preferred.
• Proactive, resourceful, and hands-on approach to problem-solving.

Responsibilities

• Manage and monitor maintenance of building facilities and equipment.
• Coordinate preventive, corrective, and ad-hoc maintenance works.
• Oversee cleaning, security, landscaping, and outsourced services.

Skills

Knowledge of facilities management practices

Coordination skills

Organizational skills

Multitasking skills

Effective communication

Negotiation skills

Proficiency in MS Office

Education

Degree or Master in Facilities Management, Building Services, Engineering, or related field

Job description

Overview

The Facilities Management Executive is responsible for overseeing the day-to-day operations, maintenance, and administration of the company’s facilities. The role ensures that the workplace is safe, functional, cost-efficient, and compliant with all regulatory requirements, while supporting smooth business operations.

Key Responsibilities

1. Facilities Operations & Maintenance

• Manage and monitor the maintenance of building facilities, equipment, and infrastructure.
• Coordinate preventive, corrective, and ad-hoc maintenance works with vendors and contractors.
• Ensure facilities are well-maintained and meet health, safety, and environmental standards.
• Oversee cleaning, security, landscaping, and other outsourced services.

2. Space & Asset Management

• Manage office space planning, seating arrangements, and allocation of resources.
• Oversee inventory, fixed assets, and equipment usage.
• Coordinate office renovation, relocation, or expansion projects.

3. Vendor & Contract Management

• Source, evaluate, and liaise with service providers, contractors, and suppliers.
• Negotiate and manage contracts to ensure cost-effectiveness and quality service delivery.
• Monitor vendor performance and compliance with service-level agreements (SLAs).

4. Budgeting & Cost Control

• Assist in preparing and monitoring the facilities management budget.
• Ensure cost-efficient use of resources and monitor expenditure against approved budgets.
• Identify opportunities for energy conservation and cost savings.

5. Compliance & Safety

• Ensure compliance with workplace safety, fire safety, and building codes.
• Conduct regular safety inspections, drills, and audits.
• Maintain all permits, licenses, and statutory requirements related to facilities.

6. Administrative Support

• Handle facilities-related service requests and resolve issues promptly.
• Maintain records, reports, and documentation of facilities operations.
• Support management in implementing workplace improvement initiatives.

Job Requirements

• Education:
  • Degree or Master in Facilities Management, Building Services, Engineering, Real Estate, or related field.
• Experience:
  • Minimum 5 years of experience in facilities management, building operations, or property management.
  • Experience managing vendors and contractors preferred.
• Skills & Competencies:
  • Good knowledge of facilities management practices, building systems (e.g., M&E), and safety regulations.
  • Strong coordination, organizational, and multitasking skills.
  • Effective communication and negotiation skills to manage vendors and stakeholders.
  • Proficiency in MS Office.
• Personal Attributes:
  • Proactive, resourceful, and hands-on approach to problem-solving.
  • Detail-oriented with strong sense of responsibility and ownership.
  • Ability to work independently and in a team environment.

Working Conditions

• Regular site inspections required.
• May be required to respond to urgent facility matters outside normal working hours.