Experience Ambassador

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent property consultancy firm in Singapore seeks an enthusiastic individual to plan and organize internal events aimed at employee engagement and culture building. Responsibilities include managing vendor relationships, implementing workplace experiences, and ensuring smooth execution of various company initiatives. Ideal candidates are skilled in event planning and have strong organizational abilities. This position offers a dynamic work environment focused on enhancing employee satisfaction.

Qualifications

• Experience in event planning and organization.
• Strong communication skills for coordinating with teams and vendors.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Plan and organize internal events for employee engagement.
• Manage vendor coordination and stakeholder communication.
• Deliver operational support for critical functions and events.

Skills

Event planning

Vendor management

Communication

Finance procedures

Customer service

Job description

Primary

• Plan and organise internal events for employee engagement, culture building and bonding across departments. Source vendors to support events and draft communications and event registration for employees. Events include global initiatives (e.g. Riotling Day),product celebrations, Annual Dinner, corporate social responsibility activities and cultural festivities. Some events include collaboration with regional offices and interdepartmental collaboration.
• Produce and disseminate swag for employees.
• Organise internal gaming tournaments for employees. Includes creation of tournament structure, coordination with players, information dissemination to non-participating employees, prizes procurement and arrangement of in-office broadcast.
• Assist with changes and moves in workspace seating arrangements.
• Upkeep finance procedures including spending, raising purchase requests and invoice submissions.
• Triage and assign Facilities requests from employees to respective teammates. Update and attend to tickets through Riot Games’ internal online ticketing system.
• Foster Guest and Visitor experience by welcoming and registering visitors, addressing employees’ queries and coordinating deliveries
• Deliver comprehensive soft services including reception support, vendor coordination, workplace experience management, and serve as primary occupant liaison to enhance overall workplace satisfaction and operational efficiency
• Day-to-day execution of workplace experience initiatives and employee engagement programs across Riot Games spaces
• Conduct regular program evaluations to identify improvement opportunities and resolve operational issues promptly to minimize disruptions during events
• Coordinate vendor management and stakeholder communication for tournaments and workplace events, ensuring quality standards and budget compliance
• Employee Experience & Communications: Coordinate activities, events registration for employees, including global initiatives. Maintaining energy and vibrancy in common areas through seasonal decoration, lights, music.
• Develop workplace experience strategies and innovative engagement programs tailored to Riot Games culture and employee preferences
• Design detailed event concepts and workplace initiatives with clear implementation guidelines and success metrics for Experience Ambassador execution
• Establish program evaluation frameworks and continuous improvement processes, monitoring initiative effectiveness and adapting strategies based on employee response and business objectives
• Design journey maps aligned with Riot Games’ specific requirements
• Delivers on-site operational support for critical functions, events, and strategic initiatives
• Carry out finance process to JLL under new IFM scheme under Corrigo and FWO system.

Secondary

• Manage office facilities (soft and hard services). Including vendor management for the maintenance and day-to-day operations of the office such as housekeeping, meal program and minor office repairs and during office expansion setup.
• To support the Workplace Lead and Experience Ambassador in the day-to-day operations of the site. Support coordinate and oversee repairs and maintenance activities.