Executive / Senior Executive, Spare Parts Project

Rolls-Royce; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading aerospace and defense company seeks an Executive/Senior Executive to manage spare parts for high-value military projects. The role involves order management, stakeholder coordination, and compliance oversight in a fast-paced environment. Ideal candidates will have 5+ years of experience in logistics and strong knowledge of SAP. This is a permanent position based in Singapore, offering dynamic challenges and opportunities to drive impactful outcomes.

Qualifications

• At least 5 years of relevant experience in Order Management, Logistics, Supply Chain, or Spare Parts business.
• Strong knowledge of export control processes, Incoterms, and supply chain documentation.
• Experience in coordinating multiple stakeholders and managing high-value spare parts projects.

Responsibilities

• Manage and execute spare parts orders for project supply contracts across the APAC region.
• Coordinate with Sales, Procurement, Planning, and Logistics teams.
• Manage Export Control approval workflows and ensure compliance.
• Monitor stock availability and escalate supply constraints.
• Handle all parts inquiries and maintain relationships with customers.

Skills

Strong communication and interpersonal skills

Excellent organizational abilities

Problem-solving ability

Proficiency in Microsoft Office

Attention to detail

Education

Bachelor’s degree / Diploma in Logistics Management, Supply Chain, Business Administration

Tools

SAP (SD module)

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Description

Location: Tukang, Singapore (West)

Why join Rolls‑Royce?

At Rolls‑Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.

By joining Rolls‑Royce, you'll have the opportunity to work on world‑class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high‑performance culture.

Position Summary

The Executive / Senior Executive, Spare Parts Project plays a critical role in supporting the rapid growth of our Defence / Military aftermarket business in Asia‑Pacific. You will manage end‑to‑end spare parts execution for multi‑million‑euro project supply contracts, ensuring orders are processed, delivered, and closed efficiently and accurately.

This role directly impacts our ability to convert orders into revenue, maintain customer satisfaction, and safeguard EUR 5–10 million in projected aftersales business. You will serve as the key interface across Sales, Procurement, Logistics, Export Control, GTS / Compliance, Planning, Finance, and external distributors to ensure all operational, documentation, and compliance requirements are met.

What you will be doing:

1. Project Spare Parts Management

• Manage and execute spare parts orders for project supply contracts across the APAC region.
• Oversee end‑to‑end “order‑to‑cash” activities, including order validation, processing, fulfilment, and closure.
• Track order progress, delivery schedules, and customer milestones to avoid delays and revenue leakage.

2. Coordination With Internal / External Stakeholders

• Work closely with Sales, Procurement, Planning, Logistics, and Service teams to ensure delivery commitments are met.
• Liaise with Parts Technical teams for BoM validation, parts maintenance kits, and technical recommendations.
• Coordinate with 3PL partners on picking, packing, export documentation, and shipment execution.

3. Export Control, Compliance & Documentation

• Manage Export Control approval workflows and ensure compliance with GTS and internal governance requirements.
• Validate that documentation (e.g., invoices, packing lists, shipping documents, compliance declarations) meets Defence / Military regulations.
• Ensure proper recordkeeping for audit and traceability.

4. Inventory, Availability & Demand Planning

• Monitor stock availability and escalate supply constraints to Planning and Procurement.
• Support forecasting activities for customers and distributors, aligned to sales performance and project pipelines.
• Analyze monthly, quarterly, and annual parts forecast submissions.

5. Customer & Distributor Engagement

• Handle all parts enquiries and ensure timely, accurate responses for both external and internal distributors.
• Maintain strong relationships with key customers and distributors to ensure operational issues are promptly resolved.
• Track business plans from distributors and monitor achievement of revenue targets.

6. Financial & Administrative Responsibilities

• Work with Finance to process credit / debit notes according to signing authority.
• Support price list distribution and ensure discount matrices are kept updated in SAP.
• Manage warranty claims, returns, and related credit processes.

7. Continuous Improvement & Reporting

• Analyze order trends, fulfilment performance, and pain points to propose process improvements.
• Prepare accurate reports on order execution status, delivery performance, and risk areas.
• Contribute to cross‑functional operational meetings, ensuring issues (e.g., availability, shipping, compliance) are followed up to closure.

Position requirements

• Bachelor’s degree / Diploma in Logistics Management, Supply Chain, Business Administration, or related discipline.
• At least 5 years of relevant experience in Order Management, Logistics, Supply Chain, or Spare Parts business—preferably in Defence, Military, Heavy Engineering, or Industrial sectors.
• Strong knowledge of SAP (SD module), export control processes, Incoterms, and supply chain documentation.
• Experience coordinating multiple stakeholders and managing high‑value, time‑sensitive spare parts projects.

Skills & Competencies

• Strong communication and interpersonal skills to engage internal and external stakeholders effectively.
• Excellent organizational abilities with a strong sense of ownership and attention to detail.
• Ability to thrive in a fast‑paced environment with competing priorities.
• Problem‑solving ability for operational challenges, delivery delays, or discrepancies.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Desirable / Advantageous

• Defence / Military export compliance experience.
• Experience with 3PL management and complex logistics flows.
• Understanding technical parts lists, BoMs, and spare parts kits.
• Prior experience in products, engines, or power systems.

About mtu Power Systems

Power Systems is the Rolls‑Royce business which provides world‑class power solutions and complete life‑cycle support under our product and solution brand. Through digitalization and electrification, we strive to develop drive and power generation solutions that provide answers to the challenges posed by the rapidly growing societal demands for energy and mobility.

We deliver and service comprehensive, powerful and reliable systems, based on both gas and diesel engines, as well as electrified hybrid systems. These technologically advanced solutions serve our customers in the marine and infrastructure sectors worldwide.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi‑year transformation programme aims to turn Rolls‑Royce into a high‑performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls‑Royce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics.

Relocation assistance is not available for this position.

Type of Contract

Permanent