Executive, Planning

SMRT Corporation Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading transportation firm in Singapore is seeking to fill a role involving financial management support, team engagement initiatives, and administrative tasks. Key responsibilities include collaborating on budgeting, monitoring expenditures, executing engagement activities, and managing staff onboarding. This role is crucial for ensuring that the EIT function aligns with organizational objectives and promotes an engaged team. Ideal candidates should have strong communication skills and experience in financial administration.

Responsibilities

• Collaborate with budget owners to monitor and report monthly departmental expenditure.
• Plan and execute engagement initiatives including team-building activities.
• Manage EIT Assets, including annual asset verification.

Job description

This role will primarily be required to support the below activities but is not limited to:

Financial Management

• Collaborate with EIT Heads, Leads, and Finance to drive the annual budgeting process, providing analysis and actionable insights to support informed decision-making.
• Partner with budget owners to monitor and report monthly departmental expenditure, ensuring alignment with financial targets.
• Work closely with the Finance Business Partner to address financial matters
• Prepare and manage Service Level Agreement (SLA) contracts between SMRT and Joint Ventures for EIT service delivery

Team Engagement

• Track EIT headcount and follow up on outstanding hiring positions in partnership with the HR Business Partner
• Plan and execute engagement initiatives, including monthly town halls, team-building activities, festive celebrations, and quarterly Brown Bag sessions

Administrative Support

• Maintain and update EIT functional and organization chart, as well as respective teams Terms of Reference and Job Descriptions
• Work with respective EIT teams to ensure strategic alignment of their work with organizations objectives
• Perform EIT staff onboarding and offboarding
• Manage EIT Assets, including conducting annual asset verification and reconciliation.
• Provide secretarial and administrative support for EIT management meetings