EXECUTIVE OFFICER COMPLIANCE DEPARTMENT

LAW SOCIETY OF SINGAPORE; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A legal compliance organization in Singapore is seeking a Paralegal or Legal Secretary to assist in the Compliance department. The ideal candidate has at least a year of experience in a law practice and a strong background in legal research. Responsibilities include handling applications and compliance inquiries, ensuring timelines are met, and supporting various committees. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Experience in a law practice environment of at least 1 year.
• Able to conduct legal research.
• Experience with e-litigation preferred.

Responsibilities

• Assist in processing applications for Practising Certificates.
• Handle compliance enquiries from solicitors.
• Compile and analyze statistics related to the legal profession.

Skills

Legal research

Communication skills

Administrative skills

Team collaboration

Attention to detail

Education

Bachelor’s Degree or Diploma in Law

Tools

MS Word

Excel

PowerPoint

Job description

Overview

We are looking for a candidate with a keen interest in legal and compliance work to support the work of the Law Society’s Compliance department and other departments as required.

The successful candidate should be a paralegal or legal secretary who has experience working in a law practice environment or have other relevant legal experience and is willing to learn on the job.

Responsibilities

• To assist in the processing of applications for / renewals of Practising Certificates annually
• To process and handle various types of applications (including Court applications) handled by the Compliance Department under the Legal Profession Act 1966
• To attend / respond to compliance enquiries from solicitors and law practices over calls, emails or in person
• To support the work of various practice committees
• To comply with, and, where necessary, help to develop/ manage/ streamline standard operating procedures, systems and processes of the department
• To help with elitigation filings
• To prepare letters and emails to be sent out to external parties
• To keep track of timelines and deadlines and ensure timely follow-up on matters
• To provide prompt and accurate information to internal and external stakeholders
• To compile and analyse statistics relating to the legal profession
• To conduct legal research into legal compliance matters

Requirements

• Bachelor’s Degree (in any relevant discipline)/ Diploma in Law from a recognized university
• Experience in working in a law practice environment of at least 1 year
• Prior experience working in a law practice preferred
• Able to conduct legal research
• Experience with e-litigation preferred
• Strong command of English and writing and communication skills
• Able to multi-task and work independently within tight deadlines
• Attentive to details
• Self-motivated and resourceful
• A team player who demonstrates team spirit and collaboration with others
• Strong administrative and organizational skills and able to manage competing priorities effectively
• A positive attitude, adaptable to changes and open and wiling to learn
• A proactive attitude to take initiative on matters and has a sense of responsibility for the work given
• Proficient in MS Word, Excel and PowerPoint

Please note that only shortlisted candidates will be notified.