Executive Assistant 行政秘书

Pando; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering solutions provider in Singapore seeks an experienced Executive Assistant to support the General Manager. The role requires proficiency in Mandarin and English, with experience in an engineering or industrial environment. Responsibilities include administrative support, expense management, and liaising with customs authorities. Candidates must be Singapore citizens or Permanent Residents. For more information, please contact Windsor at [e-mail].

Qualifications

• Minimum 3 years of experience supporting senior management in engineering.
• Familiarity with expense and claims management is preferred.
• Good understanding of customs documentation is strongly preferred.

Responsibilities

• Provide full administrative support to the General Manager.
• Prepare reports and documentation for ongoing projects.
• Manage expense claims and budgeting with finance.
• Liaise with customs and logistics partners.
• Coordinate meetings and communications across teams.
• Handle confidential information professionally.

Skills

Proficiency in Mandarin

Proficiency in English

Strong coordination skills

Attention to detail

Multitasking skills

Tools

Microsoft Office Suite

Job description

The Company

Our client is a leading engineering solutions provider headquartered in China with a strong presence across Asia, delivering advanced environmental and mechanical systems for major industrial facilities. With a long history of technical expertise and international project experience, the company is recognised for its innovative approach to environmental engineering, reliability in project delivery, and commitment to sustainable industry practices.

The Role

This position is ideal for someone who thrives in a dynamic, fast-paced work environment and enjoys being at the operational heart of the business. As the Executive Assistant, you will report directly to the General Manager while working closely with Project Managers, providing administrative and operational support to ensure smooth communication, reporting, and execution of ongoing projects. You’ll play a pivotal role in liaising between the Singapore office, project teams, and various government and customs authorities, while managing reporting, expense tracking, and other administrative functions.

Key Responsibilities

• Provide full administrative and secretarial support to the General Manager.
• Prepare reports, documentation, and correspondence related to ongoing projects.
• Manage expense claims, invoicing, and budget tracking in coordination with finance.
• Liaise with customs, logistics partners, and external stakeholders on import/export and compliance matters.
• Coordinate meetings, schedules, and communications across internal teams and regional offices.
• Handle confidential information with discretion and professionalism.
• Support project managers in document control, procurement follow-ups, and ad hoc project requirements.
• Perform other duties or special projects as assigned by management.

The Requirements

• Proficiency in Mandarin and English is mandatory – the role involves daily interaction with Mandarin‑speaking countries.
• Minimum 3 years of experience supporting senior management or project teams in an engineering, construction, or industrial environment.
• Strong coordination and multitasking skills with high attention to detail.
• Familiarity with expense and claims management, and basic finance administration.
• Good understanding of customs or trade‑related documentation strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Due to work visa restrictions we regret that only Singapore citizens and Permanent Residents will be considered.

For more information about this role, please contact Windsor at [e-mail]

Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. We thank you for your understanding.

[EA: 22C1120 | R1332798]