Executive Assistant to President | Novena | Up $7K per month

HRNET VENTURES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Singapore seeks an Executive Assistant to support the President and ensure smooth daily operations. This role requires managing schedules, preparing documents, and coordinating business travel. The ideal candidate will have 5-8 years of experience supporting senior management, with exceptional organizational and communication skills. A tech-savvy individual proficient in Microsoft Office Suite is preferred. Interested candidates should send their CV to apply.

Qualifications

• 5-8 years of experience as a Personal Assistant, Secretary, or Executive Assistant.
• Experience working in a multinational corporation (MNC) setting.
• Ability to manage shifting priorities with composure and confidence.

Responsibilities

• Manage calendar and schedule internal and external meetings.
• Prepare documents, presentations, and agendas.
• Coordinate business travel logistics efficiently.

Skills

Quick thinking and adaptability

Exceptional organisational skills

Excellent communication skills

Tech-savvy and proficient in Microsoft Office Suite

Professional discretion

Tools

Microsoft Office Suite

Productivity tools

Job description

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support the President. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

What You’ll Do

• Be the anchor of daily operations: manage the calendar, schedule internal and external meetings, and ensure all commitments run smoothly.

• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.

• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.

• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.

• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.

• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.

• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

What You Bring

• At least 5-8 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.
• Good tenure in working experience with MNC background.
• Quick thinking and adaptability — able to manage shifting priorities with composure and confidence.
• Exceptional organisational skills with a strong eye for detail and a proactive approach to problem-solving.
• Excellent communication skills, both written and verbal, to liaise effectively across all levels.
• Tech-savvy and proficient in Microsoft Office Suite and productivity tools.
• Adept at planning and managing complex schedules and booking business travel with precision.
• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [e-mail] with:

• Your expected salary
• Last drawn package
• Notice period / earliest start date

Only shortlisted candidates will be contacted.

Ho Yu Qing Deborah (R1104551)
CREW by HRnet | HRnet Ventures Pte Ltd
EA Licence: 24C2435