Executive Assistant to Head of Region

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A regional office support provider in Singapore is seeking an experienced office administrator to support the Head of Region. Responsibilities include managing calendars, organizing meetings, and summarizing business documents. Candidates should have 5 to 8 years of relevant experience and a diploma in business administration. The ideal applicant must be proficient in Microsoft Office, possess good communication skills, and demonstrate integrity in handling confidential information.

Qualifications

• Minimum Diploma in business administration or relevant educational qualification.
• 5 to 8 years of working experience as an office administrator or similar roles.
• Proficient in Microsoft Office applications and able to operate video conferencing tools.

Responsibilities

• Support Head of Region’s calendars and travel arrangements.
• Summarize business documents from across the region.
• Organize virtual or in-person meetings with HODs and Managers.

Skills

Proficient in Microsoft Office applications

Good communication skills

Integrity and confidentiality

Meticulous and detail-oriented

Dependable and accountable

Education

Diploma in business administration or relevant qualification

Job description

Responsibilities

• Support Head of Region’s active calendars, meetings, travel arrangement
• Summarize business documents and information from across the region
• Provide support on day-to-day operational support and play a central role in keeping the daily activities on track
• Organize virtual or in person meetings with HODs and Managers in the region
• Host distributors and visitors in the Singapore office
• Build connections with counterparts across APAC and HQ
• Coordinate support for various office related matters
• Prepare expense reports submission and relevant reports

Requirements

• Minimum Diploma in business administration or relevant educational qualification
• 5 to 8 years of working experience as office administrator, office assistant or similar roles
• Proficient in Microsoft Office applications (Words, Excel, PowerPoint) and able to operate video conferencing (e.g. MS Teams)
• Good communication skills
• Honest, works based on ethics and integrity. Ability to handle sensitive business data and other information with confidentiality and discretion
• Meticulous, attentive and careful on details and thorough in completing assigned duties
• Dependable, can be relied upon to fulfill all job obligations with minimal supervision
• Accountable, able to follow through all tasks and take initiatives to clarify any doubts
• Singaporeans only