Executive Assistant to CEO

EATZ CATERING SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A catering services firm in Singapore is looking for an Executive Assistant to support the CEO in various strategic and operational tasks. The ideal candidate should possess strong knowledge of financial documentation, excellent communication skills, and a knack for organizing complex schedules. The role offers an attractive salary package, a pleasant working environment, and opportunities for personal assistance. Applicants are encouraged to apply via WhatsApp or email their resumes, including expected remuneration and availability.

Benefits

Attractive salary package

Pleasant working environment

Staff lunch provided

Qualifications

• Experience as an EA/Finance Executive/Operations Coordinator is an advantage.
• Able to perform well under pressure with high integrity and discretion.
• Valid Class 3/3A licence preferred for occasional driving duties.

Responsibilities

• Maintain the CEO’s Master To-Do List and ensure task completion.
• Manage CEO's schedule, appointments, and travel arrangements.
• Track outstanding payments and vendor issues for Financial Governance.
• Assist with personal errands and operational support.

Skills

Strong working knowledge of accounts and invoicing

Excellent communication skills

Proficient in Microsoft Office and Google Workspace

Highly organised with attention to detail

Ability to manage deadlines and multitask

Tools

Basic accounting software

Job description

Executive Assistant to CEO (Finance & Strategic Support)

A high-impact role designed to elevate the CEO’s efficiency, sharpen organisational discipline, and ensure flawless financial and operational follow-through across the company.
This role is ideal for someone who is meticulous, proactive, structured — and enjoys making things run like clockwork.

You will be the CEO’s operational right hand, ensuring that financial documents are audit-clean, staff tasks are completed on time, and the CEO’s day runs smoothly and strategically.

Key Responsibilities

1. CEO Operations & Task Oversight Across Departments

• Maintain a structured CEO Master To-Do List, aligning tasks across departments.
• Follow up HODs and the teams to ensure tasks assigned by the CEO are completed accurately and on time.
• Act as the CEO’s execution partner— turning instructions into action plans and ensuring follow-through.
• Track progress, send reminders, elevate delays, and ensure company-wide accountability.
• Assist in project coordination, timelines, deliverables, and cross-department task management.

2. Executive Support & Administration

• Manage the CEO’s schedule, appointments, internal/external meetings, and travel arrangements.
• Screen emails, calls, and communications on behalf of the CEO.
• Prepare meeting notes, summaries, and follow-up actions for management/board discussions.
• Maintain confidentiality, professionalism, and discretion at all times.

3. Personal Assistance & Mobility Support

• Assist with personal errands, ad hoc requests, and operational support as required.
• Role may require, but not limited to, driving the CEO to meetings, events, or off‑site appointments.
• Ensure the CEO’s day flows seamlessly with minimal friction or delays.

4. Financial & Accounts Governance

• Track outstanding payments, vendor issues, and missing documentation; follow up with Finance.
• Proactively monitor monthly expenses and flag irregularities or abnormal spending trends for the CEO.
• Prepare and present fully verified payment batches for CEO approval — zero error, zero missing info.

Qualifications & Skills

• Strong working knowledge of accounts, invoicing, payment workflows, and financial documentation.
• Experience as an EA/Finance Executive/Operations Coordinator is an advantage.
• Excellent communication skills — clear, professional, and concise.
• Highly organised with exceptional attention to detail.
• Proficient in Microsoft Office, Google Workspace, and basic accounting software.
• Able to manage deadlines, multitask, and perform well under pressure.
• High integrity, discretion, and reliability.
• Valid Class 3/3A licence preferred (for occasional CEO driving duties).

Preferred Attributes

· A natural organiser — structured, detail‑oriented, and loves order.
· Strong sense of ownership and accountability.
· Proactive, anticipates needs, and solves problems before they arise.
· Pleasant, professional, and able to work with different stakeholders.
· Trustworthy with financial and confidential information.

Job Info

• Attractive Salary Package — commensurate with experience and qualifications
• Pleasant Working Environment
• Work Location: Bedok (Bus 17A from Bedok MRT – 2nd last stop)
• Staff lunch provided

Apply via WhatsApp to 9857 9292
Or email your resume to [e-mail]

Please include:
· Last & Expected Remuneration
· Earliest Availability (for Interview & Start Date)

Only shortlisted candidates will be contacted.