Executive Assistant Secretary (Central | 5 Days)

JAC RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 50,000 - 65,000; Full time

Job summary

A recruitment agency is seeking an experienced Executive Assistant Secretary based in Singapore. This role involves providing comprehensive support to senior leadership, including managing calendars, communications, and projects. The ideal candidate will possess exceptional judgment and communication skills, and have over 5 years of experience in a similar role. Join a dynamic team and contribute to executive success in a fast-paced environment.

Qualifications

• 5+ years in an Executive Assistant, Personal Assistant, or senior administrative role.
• C-suite exposure preferred.
• Comfortable with after-hours support and 24/7 standby availability.

Responsibilities

• Coordinate complex schedules, meetings, and travel.
• Screen and prioritize calls, emails, and correspondence.
• Draft and review correspondence, presentations, and reports.
• Organize logistics, prepare agendas, and take minutes for meetings.
• Assist with special projects and strategic initiatives.

Skills

Exceptional written and verbal communication skills

Proficiency in Microsoft 365 and Google Workspace

Strong ability to prioritise and multitask

High degree of professionalism and discretion

Education

Diploma or Bachelor’s degree

Job description

Job Overview

We are seeking a discreet, highly organized Executive Assistant Secretary to provide comprehensive support to senior leadership. This role demands exceptional judgment, outstanding communication skills, and the ability to anticipate needs in a fast-paced environment.

Working Location: Central, Singapore
Working Hours: Monday - Friday, 9AM - 6PM

Key Responsibilities

• Calendar Management: Coordinate complex schedules, meetings, and conference calls; arrange domestic and international travel.
• Communication Handling: Screen and prioritize calls, emails, and correspondence; manage inquiries with professionalism.
• Document Preparation: Draft, review, and edit correspondence, presentations, reports, and other materials to a high standard.
• Meeting Coordination: Organise logistics, prepare agendas and materials; attend meetings, take minutes, and track follow‑up actions.
• Project Support: Assist with special projects and strategic initiatives through research, data compilation, and reporting.
• Event Planning: Organise executive events and liaise with internal teams and external stakeholders.
• Expense Management: Process claims and maintain accurate financial records.
• Confidentiality: Handle sensitive information with utmost discretion.
• Administrative Duties: Oversee document handling, office upkeep, and general administrative tasks.
• Executive Communication: Draft responses and written communications for CEO review.
• Ad‑hoc Support: Perform additional duties as assigned by the Executive.

Skills & Qualifications

• Diploma or Bachelor’s degree preferred; equivalent experience considered.
• 5+ years in an Executive Assistant, Personal Assistant, or senior administrative role (C‑suite exposure preferred).
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft 365 and Google Workspace (calendar, email, Excel/Sheets, PowerPoint/Slides).
• Strong ability to prioritise, multitask, and meet tight deadlines with attention to detail.
• High degree of professionalism, discretion, and sound judgement.
• Comfortable with after‑hours support and 24/7 standby availability.

Join us and play a pivotal role in enabling executive success. Apply now to be part of a dynamic and forward‑thinking team.

Click “Apply Now” to submit your application. Only shortlisted candidates will be contacted.