Executive Assistant/ Secretary

LEGO Gruppe; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A global toy manufacturer in Singapore is seeking an Executive Assistant to support its leadership team. The successful candidate will manage calendars, coordinate events, and maintain organized communication. Strong administrative experience and proficiency in Microsoft Office are essential. Benefits include enhanced paid leave, life insurance, and a hybrid work policy allowing for flexibility.

Benefits

Family Care Leave

Insurances

Wellbeing support

Colleague Discount

Bonus scheme

Hybrid work policy

Qualifications

• Solid experience in administrative role supporting corporate executives.
• Experience in managing events or conferences.
• Ability to work independently and collaboratively.

Responsibilities

• Assist GMs with calendar and travel management.
• Coordinate team events and meetings.
• Maintain SharePoint site and organizational charts.

Skills

Calendar management

Event planning

Excellent communication skills

Self-motivation

Attention to detail

Tools

Excel

Word

PowerPoint

Job description

Overview

Are you ready to play a key role in supporting leadership at one of the world’s most iconic brands?

We’re looking for a highly organized, proactive, and experienced Executive Assistant/ Secretary to support our leaders and help drive impact behind the scenes. If you thrive on keeping things running smoothly, and love turning plans into action — we’d love to hear from you!

No relocation assistance is offered for this position.

Core Responsibilities

This role is to assist the GMs of BU SMTR, IEA and Head of APAC Regional Customer Development (RCD) to ensure the smooth management of daily matters such as but not limited to:

• Calendar and travel management, expense reimbursement
• Manage the coordination and logistical support for team events such as offsite or in house team meetings or team building activities, business meetings
• Plan and project manage any related conferences including identifying, coordinating and assembling requirements and deliver the event as planned.
• Maintain the teams’ SharePoint site and organizational charts
• Responsible for the yearly calendar for the GMs and Leadership Team (Townhalls, regular meetings, seminars, workshops, collaboration meetings, annual APAC conference)
• Any other tasks as reasonably assigned

Play your part in our team succeeding

This role plays an important role in supporting and assisting the leaders and teams in APAC MG particularly, BU SMTR, IEA and APAC RCD.

The role is pivotal in maintaining the administrative order and helping to execute key events to drive success and engagement at the regional and team level.

Do you have what it takes?

• Solid experience in administrative role, supporting corporate executives and teams in conference/ events management
• Experience in matrix MNCs or supporting multiple teams' environment would be ideal.
• Proficient in Excel, Word, Powerpoint
• Strong verbal and written communication skills
• Strong sense of ownership and self motivation
• Organised and methodical approach to tasks with high attention to detail.
• Demonstrated drive for consistent follow through and high quality work.
• Ability to work independently yet collaborate with others when needed to deliver joint outcomes

#LI-SW1

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

• Family Care Leave - We offer enhanced paid leave options for those important times.
• Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
• Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.
• Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.
• Bonus- We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.
• Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeksto encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO team today.