Executive Assistant

Adecco Personnel Pte Ltd (Staffing); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is looking for an experienced administrative professional to support senior management. Responsibilities include managing calendars, coordinating meetings, and handling budget and expenses through SAP Concur. The ideal candidate will have over 5 years of experience, excellent time-management skills, and strong analytical abilities. Advanced PowerPoint and Excel skills are required. This role requires fluency in English, both written and verbal, and the ability to maintain confidentiality.

Qualifications

• Minimum 5 years of experience in an administrative role, supporting senior management.
• Fluent in English both written and spoken.
• Strong attention to detail and structured organization skills.

Responsibilities

• Provide support to Senior Management on calendar management and planning.
• Explore cost-efficient ways for managing responsibilities.
• Coordinate Senior Management visits, including Board of Directors.
• Manage budget, expenses, and invoices.

Skills

Time-management

Excellent communication

Analytical skills

Organizational skills

Budget management

Confidentiality

Tools

SAP Concur

PowerPoint

Excel

Job description

The Talent

• Minimum 5 years of experience in an administrative role, supporting senior management within consulting or wealth management space.
• Demonstrates excellent time-management skills and an ability to organize and coordinate multiple calendars, concurrent tasks / projects etc.
• Prior experience with budget, expense and invoice management (i.e. SAP Concur) is preferred
• Advanced PowerPoint and Excel skills required to design and develop presentation materials tailored to specific business needs or requests.
• Fluent in English both written and spoken; strong written and verbal communicator
• Strong analytical background, attention to detail along with structured organization and planning skills
• Ability to maintain confidentiality of information related to the company and its employees
• Highly driven and motivated with a desire to drive change

Job Description

• Provide timely, accurate and solution-oriented support to Senior Management on calendar management, planning of meeting agenda, recurring tasks (management meetings/board meetings, etc)
• Explore/highlight cost-efficient ways to manage all assigned responsibilities/duties (e.g. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
• Coordinate the bank's Senior Management visits in close cooperation with other locations (mainly Vaduz, Hong Kong) including Board of Directors based in Singapore and support respective visitors if/when needed.
• Budget, expense and invoice management via SAP Concur
• Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties
• Attend relevant trainings and courses (internal and external).
• Support ad-hoc assignments/projects/requests where required.

Next Step

• Send your resume to [e-mail]
• All shortlisted candidates will be contacted

Jayden Tan

Direct Line: [phone]

EA Licence Number: 91C2918

Personnel Registration Number: R2198828