Executive Assistant/Personal Assistant

NatWest; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A financial services company in Singapore is seeking an Executive Assistant to support senior leaders. This role includes managing the executive office and coordinating key deliverables while building strong relationships with stakeholders. The ideal candidate will demonstrate strong organisational skills, professionalism, and effective communication abilities. Competitive compensation and opportunities for professional growth are offered.

Qualifications

• Experience supporting senior management with effective business processes.
• Ability to build and maintain relationships with key stakeholders.
• Strong verbal and written communication skills.

Responsibilities

• Support executive with key business management processes.
• Manage executive office and ensure smooth operations.
• Coordinate projects and deliverables across the team.
• Track and ensure completion of executive actions.
• Prepare presentations for internal and external events.

Skills

Multi-tasking

Attention to detail

Relationship management

Communication skills

Organisational skills

Job description

• We’ll look to you to support a senior leader with the execution of key business management and people processes
• You’ll be managing the executive office, making sure that it runs smoothly, and providing efficient and effective support while continually seeking and implementing improvements
• This engaging role offers the prospect of significantly raising your professional profile through exposure to key stakeholders

What you'll do

As an Executive Assistant, you’ll be providing high quality support to an executive, enabling them to work more productively while spending time out in the business with their direct reports, colleagues and customers.

You’ll be helping to coordinate the delivery of key pieces of work that sit across multiple areas of the team and managing ad-hoc projects on behalf of the leader. And you’ll be building and maintaining strong working relationships with key stakeholders, their reports and teams.

You’ll also be:

• Tracking progress and making sure all executive actions are completed within timescales
• Reviewing incoming emails and requests and responding or gathering information to allow the executive to respond
• Acting as secretariat for all leadership and governance meetings where the executive is chair, such as weekly and monthly executive committee meetings
• Managing agendas and actions at all times, making sure that proper governance is followed for all meetings
• Preparing all presentations on behalf of the executive for both internal and external events

The skills you'll need

We're looking for someone with the ability to multi-task while delivering high quality standards and attention to detail. You'll have a background of working flexibly and in a highly organised way, with the ability to adapt to changing priorities.

You'll also demonstrate:

• Some experience of building and maintaining quality relationships with executives and senior management, demonstrating professionalism and confidentiality
• Excellent verbal and written communication and influencing skills
• The skills to prioritise workloads and that of a wider team, in-line with the priorities of the executive