Executive Assistant & Operations Specialist

Abbott Laboratories; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A global healthcare company in Singapore seeks a highly skilled Executive Assistant & Operations Specialist to provide administrative, operational, and communications support across the APAC region. The ideal candidate will have 8–10+ years of relevant experience, exceptional organizational skills, and the ability to manage complex tasks in a fast-paced environment. This role carries significant responsibility in supporting leadership and ensuring operational excellence.

Qualifications

• 8–10+ years of experience in executive support, operations, or a similar senior administrative role.
• Highly proactive, resourceful, and adaptable mindset.

Responsibilities

• Provide administrative and communications support across the APAC region.
• Manage complex calendars and travel arrangements.
• Prepare executive-level documents and presentations.
• Oversee office operations and compliance.

Skills

Exceptional organizational skills

Attention to detail

Ability to manage multiple priorities independently

Proficiency in modern office tools

Strong judgment and discretion

Education

High School Diploma / GED

Certifications in business administration or Compliance

Job description

MAIN PURPOSE OF THE ROLE

We’re looking for a highly skilled Executive Assistant & Operations Specialist to provide exceptional administrative, operational, and communications support across the APAC region. This is a pivotal role for a proactive professional who thrives in a fast‑paced, dynamic environment and is passionate about driving efficiency and enabling leadership impact.

General Responsibilities

• Responsible for providing administrative, operational and communications support to the organization.
• Ability to execute highly complex or specialized work.
• Knowledge acquired from several years of experience or specialist training in particular area.
• Works independently, applies standards yet adapts precedent and may make departures from established processes to resolve problems.

MAIN RESPONSIBILITIES

• Serve as a trusted partner to the APAC Ethics & Compliance Officer, ensuring seamless day‑to‑day operations.
• Manage complex calendars, travel arrangements, and high‑level meeting coordination across multiple time zones.
• Prepare executive‑level documents, presentations, and reports with precision and professionalism.
• Oversee office operations and regional administrative processes, ensuring compliance and operational excellence.
• Act as a communications liaison, supporting internal messaging and stakeholder engagement.
• Analyze complex information requests, identify trends, and provide insights to support strategic decision‑making.
• Anticipate needs, solve problems proactively, and adapt processes to deliver results efficiently.
• Experience: 8–10+ years in executive support, operations, or a similar senior administrative role.
• Skills: Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Tech‑savvy: Proficiency in modern office tools and digital collaboration platforms.
• Mindset: Highly proactive, resourceful, and adaptable with strong judgment and discretion.
• Education: High school diploma or equivalent required; additional certifications or training in business administration or Compliance preferred.

QUALIFICATIONS

Education

High School Diploma / GED

Experience

Minimum 8‑10 years of experience in executive support, operations, or a similar senior administrative role.