Executive Assistant #ESY

Recruit Express Pte Ltd.; Singapore; On-site; SGD 35,000 - 65,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to provide comprehensive secretarial and administrative support. In this pivotal role, you will manage schedules, organize meetings, and handle travel logistics, ensuring seamless communication and execution of executive commitments. You will also oversee office maintenance contracts and support company secretarial and treasury requirements, maintaining compliance and facilitating governance processes. This is a fantastic opportunity to contribute to a vibrant team while ensuring operational efficiency in a fast-paced environment. If you have a knack for organization and thrive in a supportive role, this position is perfect for you.

Qualifications

• Proven experience in providing comprehensive administrative support.
• Strong communication skills for internal and external interactions.

Responsibilities

• Manage schedules, meetings, and travel arrangements for executives.
• Oversee office maintenance contracts and ensure compliance with policies.

Skills

Administrative Support

Communication Skills

Scheduling

Event Coordination

Travel Management

Education

Bachelor's Degree

Tools

SRM System

Job description

Executive Assistant #ESY

Singapore | Posted: Apr 04, 2025

Job scope:

• Manages comprehensive secretarial and administrative support ensuring efficient coordination of schedules, meetings, and events. This includes organizing on-site and off-site meetings, internal training sessions, workshops, and corporate events, as well as handling all aspects of business travel, such as obtaining travel approvals, booking flights and accommodations, arranging ground transportation, securing travel visas, and managing related documentation. Additionally, the role involves proactively anticipating scheduling needs, facilitating seamless communication, and ensuring smooth execution of executive commitments.
• Oversees and manages all aspects of office maintenance contracts, lease agreements, office relocations, and renovation projects, ensuring that the workplace maintains function, efficiency, and alignment with business needs. Will also be responsible for raising requests in the SRM system, ensuring that procurement, vendor engagements, and service requests are processed efficiently and in compliance with company policies.
• Provides administrative support for Company Secretarial and treasury requirements, ensuring accurate documentation of company policies, executive agreements, and corporate filings. Assists with board resolutions, regulatory submissions, and financial documentation, maintaining proper record-keeping for compliance. Liaises with internal and external stakeholders to facilitate governance and treasury-related processes efficiently.
• Welcomes and assists visitors, ensuring a professional and hospitable experience.
• Handles internal and external communications.

Interested candidates, please email your resume to [e-mail]

Anna See Sing Yee
(Outsourcing Team)
Recruit Express Pte Ltd
EA License No: 99C4599

We regret that only shortlisted candidates will be contacted.